For Presenters and Moderators – International Stroke Conference

Registration/Housing Information
All presenters must register for the conference and obtain housing online.

Invited Speaker/Moderator Registration
Invited speakers and moderators will receive complimentary registration via an e-mail link that is/was sent to them in early October. If you need assistance or a refund, please send an e-mail to [email protected] and tell them that you are an invited speaker/moderator for the International Stroke Conference 2025 or one of the ISC Pre-Conference Symposia.

Abstract Presenter Registration
Acceptance notifications were e-mailed in mid-October. Please be sure to register for the conference. (Please note that abstract presenters do not receive complimentary registration.)

Please use the ISC 2025 Speaker Powerpoint Template (PPTX, 6.6 MB) for your presentation.

Download printable guidelines here:

• 2025 ISC Invited Speaker & Oral Abstract Presenter Guidelines (PDF, 181 KB)
• 2025 ISC Moderator Guidelines (PDF, 137 KB)
• 2025 ISC Moderated Digital Poster Guidelines (PDF, 137K)
• 2025 ISC Poster Guidelines (PDF, 242 k)
• 2025 ISC Professor-Led Poster Tour Poster Guidelines (PDF, 221 KB)
• 2025 ISC ePoster Guidelines (PDF, 150 KB)

Conflict of Interest

All participants must complete their conflict of interest disclosure form in the online system. If the disclosure information is not entered, you will not be allowed to participate. You may enter your COI information via the online disclosure system; please log in using your PHD account information. Visit the ISC Disclosure Site, then click on your name in the upper right corner and select "Disclosure."

For questions or problems accessing the COI site, please contact [email protected].

Release for Recording

In order to present at the International Stroke Conference 2025, you must give the AHA/ASA permission to record and use your name, likeness, image, voice, appearance and performance, as well as the images or files that may include posters and presentation slides that are a part of your presentation. This will allow us to include your presentation on the virtual platform and all other channels the event is presented. If you have concerns about the presentation and capture of unpublished data or to change your recording release form to “Yes”, please reach out to AHA staff at [email protected].

Presentation Time

Session date, time and location are indicated on the ISC 2025 Online Program Planner(link opens in new window) or the Mobile Meeting Guide app. NOTE: Failure to present deprives the audience and leaves a space in the program that might have been filled by another presenter. Due to the competitive nature of the program, any unexplained absences may result in the American Heart Association/American Stroke Association refusing to consider your participation at any future meetings.

Publication

International Stroke Conference, HEADS-UP and State-of-the-Science Stroke Nursing Symposium 2025 abstracts will be published online at 5:00 am ET / 4:00 am CT, Thursday, January 30, 2025 on the Stroke journal Web site.

Late-Breaking Science and Ongoing Clinical Trials abstracts will not be published online but will be available in the ISC 2025 Online Program Planner or the Mobile Meeting Guide app at the date and start time of their presentation. Requests for withdrawal of an abstract must be received in writing by December 30, 2024 to avoid publication.

Presentation Information

Due to the high-level nature of your session and feedback we received from last year's meeting, you must present in person. Abstract Presenters – if you cannot attend the meeting in person, please see if a co-author can present in your place and notify [email protected] of the presenter change.

Instructions to upload your PPT slides electronically via the Presentation Management site will be/were sent to you via e-mail in mid-January 2025. Please be sure to add [email protected], [email protected] and [email protected] to your e-mail safe senders’ list.

Please contact [email protected] if you did not receive an e-mail with instructions to upload your PPT slides.

If you need assistance or have questions about uploading your presentation, please contact [email protected]. When contacting support for technical issues please reference ISC 2025 as the conference name and the presenter’s full name.

Confirmation that your Presentation was received:

After submitting a file, you will receive a confirmation email within an hour. If you do not receive a confirmation, please contact [email protected] to ensure your file was received. When contacting support for technical issues please reference ISC 2025 as the conference name and the presenter’s full name.

Instructions for Adding Polling Questions to Your PPT Slides (PDF)

NOTE: All speakers are responsible for submitting their PPT slides via the Presentation Management site.

If you need to update your slides, you must upload your final PPT presentation at least 12 hours prior to your session's start time. You may upload your PPT presentation slides online from your own computer prior to the meeting or onsite at the Speaker Resource Center, Room 409AB in the Los Angeles Convention Center. Technicians will be available onsite to assist you.

All in-person speakers must check in at Room 409AB at least two hours before session start time to review their presentations for technical and format issues. Last-minute submissions disrupt the flow of sessions and will not be allowed. Any presenter who fails to submit his/her presentation in a timely manner will be prohibited from speaking.

The Speaker Resource Center (Room 409AB) has technicians available to assist presenters and is open during the following times:

Session Moderators: You must attend the meeting in person to moderate a session.

Embargo Policy

Abstract results and presentations are embargoed for release until AHA embargo date and time (5:00 am ET/4:00 am CT, Thursday, January 30, 2025). Late-Breaking presentations are embargoed for release at date and start time of presentation or time of AHA news event. Written embargoed information cannot be shared with anyone but one-on-one embargoed media interviews can be conducted as long as the reporter agrees to abide by the embargo policy. Failure to honor embargo policies will result in the abstract being withdrawn and barred from presentation.

Session Format

Each presenter should have a presentation prepared for his/her talk. There is no limit to the number of slides needed for each presentation as long as the time allotted is not exceeded. Most session types are usually formal lecture style sessions where each presenter gives their presentation on the subject title assigned to them. If there is no Q&A or discussion scheduled in the session when it was created, it is at the discretion of the Moderators to work this into the session if time allows. Please arrive at your assigned room 10 minutes prior to the beginning of the session. The moderator must confirm attendance of all presenters.

1. Call to Order
   • The moderator will address the audience 5 minutes prior to session start time and inform them that they should be seated as the meeting will begin shortly. The moderator will remind attendees that recording of sessions by video or still photography is absolutely prohibited.
     
     
2. Convene the Session
   • The moderator will call for audience attention, introduce themselves and the co-moderator (if applicable), and announce the overall subject of the session.
   • The moderator will encourage all presenters to adhere to their allotted times, ensure that all presenters comply with disclosure (see below), and will open the floor to questions at the appropriate times. A speaker timer will be in the room to assist the moderator.
   • The moderator will call for the first presenter and begin the session.
     
     
3. ARS Polling and Questions

   All sessions will have both Q&A and ARS polling capabilities via both the Mobile Meeting Guide app and the virtual meeting (OEP) site. Instructions will be sent to the speakers on how to set-up polling questions in their presentation. Please contact [email protected] if you do not receive these instructions in mid-January 2025.
   
   Both in-person and virtual attendees (for live streaming sessions) can submit questions for the speakers via the OEP Meeting site and the Mobile Meeting Guide app. There will be a laptop at the head table for the Moderator to access the questions submitted. Instructions on how to access the questions submitted for your session will be on the head table. Moderators will direct the questions to the applicable speaker(s).

   • Speakers: The Moderator should address the applicable speaker and repeat the question to them. Once the response has been given, the Moderator should type the answer given to the question into the OEP session page so that virtual attendees can read the response. This will also allow all answers to the questions to show in the session page on the OEP Meeting site for the session.
     
     
4. Presenter Disclosure – Mandatory
   
   
   • Important: All presenters must include a slide listing any conflict of interest disclosures. This should be the first or second slide of your PPT. An example disclosure slide with additional information can be found on the “For Presenters and Moderators” page on the ISC Conference website. Presenters should also verbally disclose their conflict(s) of interest when they introduce themselves.
     
     
   • If unlabeled use of a commercial product or an investigational use not yet approved for any purpose is discussed, you must include this information on the disclosure slide. Give the name of the product and disclose that the product is not labeled for the use under discussion or that the product is still investigational. You must also verbally disclose this use to the audience.
     
     
   • If the presenter fails to display a disclosure slide, it is the responsibility of the moderator to ask the presenter if there are any relationships to disclose before he/she/they proceed(s) with the presentation.
     
     
   • If you are referencing work within your presentation previously published by another author, be sure to include a complete citation at the bottom of the appropriate page.
     
     
   • Exclude any information from your presentation that may compromise or violate patient confidentiality.
     
     
5. No-Shows

   In the event of a no-show, the moderator will fill the time with questions and discussion before starting the next presentation at the time listed in the Mobile Meeting Guide app or online Program Planner.
   
   

6. Adjourn

   The moderator may want to briefly summarize the presentations and add a few last-minute comments. The moderator will adjourn as closely as possible to the scheduled adjournment time. Presenters and moderators must adhere to the session end time as another session will begin in the room immediately following the current session.

CONFLICT OF INTEREST

All participants must complete their conflict of interest disclosure form in the online system. If the disclosure information is not entered, you will not be allowed to participate. You may enter your COI information via the online disclosure system; please log in using your PHD account information. Visit the ISC Disclosure Site, then click on your name in the upper right corner and select "Disclosure."

For questions or problems accessing the COI site, please contact [email protected].

All speakers are required to begin their presentation with a conflict of interest disclosure slide. If a slide is not included in a speaker’s presentation or if the speaker fails to verbally disclose commercial relationships and/or discussion of unlabeled/unapproved uses of products, the Moderator must ask the speaker to give a verbal disclosure statement.

Per ACCME guidelines, as a Moderator, you must verbally disclose any conflicts of interest when you introduce yourself at the beginning of the session; this is mandatory.

All guidelines and information for program participants and a sample disclosure slide can be found on this Web page.

SESSION FORMAT:

All program participants must arrive at the assigned room 10 minutes prior to the beginning of the session. The Moderator must confirm attendance of all presenters.

1. Call to Order

   The Moderator should address the audience 5 minutes prior to session start time and inform them that they should be seated as the meeting will begin shortly. The Moderator will remind attendees that recording of sessions by video or still photography is prohibited.
   
   

2. Convene the Session
   • The Moderator will call for audience attention, introduce themselves and the Co-Moderator (if applicable) and announce the overall subject of the session.
   • The Moderator will remind attendees (both in-person and virtual) that they can submit questions and answer presentation polls using the Mobile Meeting Guide app and via the virtual meeting (OEP) site. Brief instructions will be left on the Head Table in each session room. Please read these instructions to the attendees at the beginning of the session.
   • The Moderator will encourage all presenters to adhere to their allotted times, ensure that all presenters comply with disclosure (see below), and will open the floor to questions at the appropriate times. A speaker timer will be in the room to assist the Moderator.
   • The Moderator will call for the first presenter and begin the session.
3. Presenter Disclosure - Mandatory
   
   • All oral presenters must include an opening slide (first or second slide in the presentation) listing any financial disclosures and unapproved/unlabeled disclosures.
   • If unlabeled use of a commercial product or an investigational use not yet approved for any purpose is discussed, the presenter must also include a slide disclosing that the product is not labeled for the use under discussion or that the product is still investigational. The presenter must also verbally disclose this use to the audience.
   • If the presenter fails to display a disclosure slide, per ACCME guidelines, it is the responsibility of the Moderator to ask the presenter if there are any relationships to disclose before they proceed with the presentation.
   • If the presenter references work within their presentation previously published by another author, they must include a complete citation at the bottom of the appropriate page.
   • Presenters must exclude any information that may compromise or violate patient confidentiality.
     
     
4. ARS Polling and Questions

   All sessions will have both Q&A and ARS polling capabilities via the Mobile Meeting Guide app and the virtual meeting (OEP) site. Instructions will be sent to the speakers on how to set-up polling questions in their presentation.

   Both in-person and virtual attendees can submit questions for the speakers via the Mobile Meeting Guide app and the virtual meeting (OEP) site. There will be a laptop at the head table for the Moderator to access the questions submitted. Instructions on how to access the questions submitted for your session will be on the head table. One of the session Moderator’s should be responsible for collecting the questions submitted; they will direct the questions to the applicable speaker(s).

   If a question is submitted via the app during the session:

   • The Moderator will address the applicable speaker and repeat the question to them.
   • The Moderator will type the answer given to the question into the app so that virtual attendees can read the response. This will also allow all answers to the questions to show in the OnDemand page for the session.
   • In person attendees may also ask questions by going to one of the mics stationed in the session room.

   There will be an online training session for all Moderators in late January to demonstrate how the Q&A and the polling features will work. The information for this online training will be e-mailed to all moderators in early January. If you are unable to attend the online training session live, a recording will be available on the "For Presenters and Moderators" page on this web site. It is your responsibility to view this training in order to be able to instruct attendees how to access/answer polls and to view questions for the speakers.
   
   

5. No-Shows

   In the event of a no-show, the Moderator should fill the time with questions and discussion, rather than go to the next speaker. This allows the remaining program to stay on schedule and attendees to hear designated speakers of their choice at the pre-scheduled time. The next presentation should commence at the scheduled time.
   
   

6. Adjourn

   The moderator may want to briefly summarize the presentations and add a few last-minute comments. The moderator will adjourn as closely as possible to the scheduled adjournment time. Presenters and moderators must adhere to the session end time as another session will begin in the room 15 minutes later.

MODERATED DIGITAL POSTER PRESENTERS

All participants must complete their conflict of interest disclosure form in the online system. If the disclosure information is not entered, you will not be allowed to participate. You may enter your COI information via the online disclosure system; please log in using your PHD account information. Visit the ISC Disclosure Site, then click on your name in the upper right corner and select "Disclosure."

For questions or problems accessing the COI site, please contact [email protected].

MODERATED DIGITAL POSTERS

Moderated Digital Posters are ePoster only, not print. The format can either be a maximum of 5 slides, including Title and Disclosures slides (first two slides) or a single page like you would use if printing. Audio in ePosters is in addition to your live presentation. It is available for those viewing your poster online and after the meeting. The audio recording (mentioned in the ePoster Preparation section below) is not used for your in-person presentation/discussion. Your presentation is live in person with a moderator to lead Q&A. You will have 4 minutes to present your digital poster with 2 minutes for a Q&A (6 minutes total).

Presenters are required to upload an ePoster. Audio narration can be recorded through the online tool as you review your ePoster and automatically synchronize page-turning with your slides. Instructions for preparing your moderated digital poster presentation will come from [email protected] (Digital Acumen). Check your spam folder if you don’t get it.

You MUST upload your digital ePoster by Friday, January 31, 2025. Your digital ePoster will be available at the applicable Digital Poster Theater for your session. To see the specific day and time that your digital poster is being presented along with which Digital Poster Theater your session will be taking place in, please refer to your e-mail acceptance notification or the ISC 2025 online program planner.

The session will be live broadcast only.

NOTE: You do not need a hard copy of your poster. Your digital "poster" will be displayed electronically only; it will NOT be displayed on a physical poster board. For additional information regarding digital posters, please refer to your acceptance notification email.

ePOSTER PREPARATION

• ePosters must be uploaded as either PDF or PowerPoint.
• 16:9 is the preferred aspect ratio, but the system will also support 4:3.
• ePosters can be a single page (like a traditional print poster you would bring to the in-person meeting) OR a multi-slide presentation (no more than 5 total slides, including the first two slides for Title and Disclosures).
• Only one file can be uploaded per ePoster.
• If you choose to prepare a multi-slide presentation, note that some PowerPoint-specific features such as animations, page transitions, hyperlinks, or “embedded” content video or audio are not supported. However, after uploading your PowerPoint or PDF file, you can record audio narration, advance slides, and/or add a content video* within the submission site.
• A video that expands upon the research demonstrated in the poster that clearly supports the content is allowed. A video that serves as a presentation (or narration) of the ePoster is not allowed and will be disabled.
• Use audio (5 minutes maximum) to enhance the presentation. The online recording tool, or uploaded audio file, will allow you to add narration to your poster and advance your slides.
• Your ePoster should be self-explanatory so that you are free to supplement the information and discuss particular points if you choose to add audio narration.

CONFLICT OF INTEREST

All participants must complete their conflict of interest disclosure form in the online system. If the disclosure information is not entered, you will not be allowed to participate. You may enter your COI information via the online disclosure system; please log in using your PHD account information. Visit the ISC Disclosure Site, then click on your name in the upper right corner and select "Disclosure."

For questions or problems accessing the COI site, please contact [email protected].

GENERAL INFORMATION

A poster presentation consists of a visual display of research highlights on a fiberboard background combined with an interpersonal question and answer period. The content of an effective poster presentation should be direct, focused and concise.

SET-UP/TEAR-DOWN

All posters should be mounted on either Wednesday, Feb. 5, 2025 between 6:30 a.m. and 8:00 a.m. OR Thursday, Feb. 6, 2025 between 6:30 a.m. and 8:00 a.m., in the Poster Hall, Hall G of the Los Angeles Convention Center, Los Angeles, CA. To see the specific day and time that your poster is being presented, please refer to your e-mail acceptance notification or the ISC 2025 online program planner.

All posters must be removed after the conclusion of the evening session on the day that your poster session is scheduled, between 7:30 p.m. and 7:45 p.m. You may not remove your poster prior to 7:30 p.m. for the Wednesday or Thursday Poster Sessions. All materials MUST be removed no later than 7:45 p.m. on the day of your poster presentation. Poster materials left after this time will be discarded. The American Heart Association/American Stroke Association will not be responsible for materials left in the Hall after this time.

If you are unable to attend the meeting in person, please ask a co-author who is attending to the meeting to present the poster in your place. If no co-author is available to present the poster in-person, please contact [email protected].

POSTER PRINTING

Digital Acumen is offering professional poster printing made easy. Use one of the professional free PowerPoint templates to build your poster from or upload an existing poster file. In addition, you can experience the ease and convenience of having your poster printed and hung on your poster board in Los Angeles for you. Information regarding poster printing was included in the ePoster upload emails that were sent from [email protected]. If you did not receive an email with information regarding poster printing or uploading your ePoster, please contact [email protected]. (Please note the use of this service is NOT mandatory.)

For Poster Printing visit https://submit.scientificposters.com/ASA(link opens in new window)
Questions about poster printing? Contact [email protected].

PRESENTATION PERIOD

The ISC 2025 Online Program Planner and the Mobile Meeting Guide app will include the dates for all poster sessions; an individual poster assignment number for each poster that corresponds with a poster board; and a specified 30-minute period during which you are required to remain at your poster to answer questions from attendees. Your presentation time will be 7:00 p.m. – 7:30 p.m. on either Wednesday, Feb. 5, 2025 or Thursday, Feb. 6, 2025.

Speaker-attended Posters
Poster presenters will need to stand by their poster and be prepared to answer questions from the poster session attendees in a one-on-one format. They will not need to give a formal presentation. During the assigned poster session time, you MUST attend your poster for the entire time. This is absolutely mandatory. IF you have more than one poster to present, it is your responsibility to identify a co-author to present as necessary.

Poster Session I
Wednesday, Feb 5, 7:00 pm – 7:30 pm

Poster Session II
Thursday, Feb 6, 7:00 pm – 7:30 pm

In addition to the specified poster sessions above, the Poster Hall will be open from 8:00 a.m. – 7:30 p.m. on both Wednesday, Feb. 5 and Thursday, Feb. 6, 2025 to all conference attendees for poster viewing; therefore, the set-up/tear down times listed above are a requirement of presentation. This will allow more attendees to view your science.

NOTE: Failure to present deprives the audience and leaves a space in the program that might have been filled by another presenter. Due to the competitive nature of the program, any unexplained absences may result in the American Heart Association/American Stroke Association refusing to consider your abstracts at any future meetings.

PUBLICATION

• International Stroke Conference, HEADS-UP and State-of-the-Science Stroke Nursing Symposium 2025 abstracts will be published online at 5:00 am ET / 4:00 am CT, Thurs., January 30, 2025 on the Stroke journal Web site (a link will be added to this site as well).
• Late-Breaking Science and Ongoing Clinical Trials abstracts will not be published online but will be available in theISC 2025 online program planner or the Mobile Meeting Guide app at the date and time of their presentation. Requests for withdrawal of an abstract (for the International Stroke Conference, HEADS-UP and the State-of-the-Science Stroke Nursing Symposium 2025) must be received in writing by November 30, 2024 to avoid publication.

STORAGE

An unattended poster storage area will be provided in the Poster Hall, Hall G. Presenters may store their materials in this area before and after presentations, but AHA staff will not be responsible for stored material. Do not leave valuables, especially laptops, in this storage area.

ePOSTERS

As a poster presenter, you are required to submit your poster electronically as well as moderating your physical poster onsite at the International Stroke Conference. This is to give virtual attendees as well as in-person attendees the opportunity to view your science. Electronic poster submission instructions and guidelines will be/were sent to you via e-mail in early January from [email protected]. They will include a link to upload your poster electronically. Please note that it is mandatory for you to upload your ePoster to our ePoster site in addition to having a printed poster. You may also include a five-minute, pre-recorded audio file of your poster presentation highlighting the key points of your study. AHA highly encourages audio narration.

ePOSTER PREPARATION

• ePosters must be uploaded as either PDF or PowerPoint.
• 16:9 is the preferred aspect ratio, but the system will also support 4:3.
• ePosters can be a single page (like a traditional print poster you would bring to the in-person meeting) OR a multi-slide presentation (no more than 8 total slides, excluding the first two slides for Title and Disclosures).
• Only one file can be uploaded per ePoster.
• If you choose to prepare a multi-slide presentation, note that some PowerPoint-specific features such as animations, page transitions, hyperlinks, or “embedded” content video or audio are not supported. However, after uploading your PowerPoint or PDF file, you can record audio narration, advance slides, and/or add a content video* within the submission site.
• * A video that expands upon the research demonstrated in the poster that clearly supports the content is allowed. A video that serves as a presentation (or narration) of the ePoster is not allowed and will be disabled.
  
• Use audio (5 minutes maximum) to enhance the presentation. The online recording tool, or uploaded audio file, will allow you to add narration to your poster and advance your slides.
• Your ePoster should be self-explanatory so that you are free to supplement the information and discuss particular points if you choose to add audio narration.

PREPARING YOUR ONSITE POSTER

Your presentation should contain succinct headings that organize and logically display the information. Graphics should be explicit and brief. Elaboration is best done verbally just as if it were an oral presentation using slides. A short and legible “Introduction” and a “Summary of Conclusions” are essential.

The poster display should focus on:

• Hypothesis or objective
• Methods
• Results or outcomes

Our poster boards including the A-frame legs measure 84 inches high by 77 13/16 inches wide (213.36 centimeters high by 197.64 centimeters wide). The actual poster space on the board is ½ in thick gray fabric foam measuring 48 inches high by 77 3/16 inches wide (121.92 centimeters high by 196.06 centimeters wide).

Note: A 4.25-by-11-inch card containing your poster’s QR Code will be placed on the left side (mid-level) of the board. Please do not cover this card. The QR Code allows attendees to view poster information with their smartphones and listen to the author’s discussion of the study through a prerecorded audio narration or view supporting video(s) via the required ePoster that the presenting author has uploaded.

All illustrations (figures, tables, diagrams, equations, etc.) should be final before arriving at the Science and Technology Hall. Keep in mind:

• Keep text and figure legends explicit and brief.
• Create illustrations that can be read from distances of approximately 4 feet (1.2 meters) to 6 feet (1.8 meters).
• Create charts, drawings and illustrations similar to those you would use for slides.
• Do not mount your materials on thick poster board because it may be too heavy for pushpins, which will be provided for you to mount your poster materials.

Design, Materials and Production
A poster is an artistic expression of scientific data. Posters usually have eye-catching but simple drawings, diagrams, graphs and/or photographs with clean and attractive layouts.

Sources for Design and Production

• Art department at your institution
• Commercial art schools
• Commercial artists
• Graphic designers
• Advertising agencies

Background Materials

• Color sheets and film overlays
• Matte and glossy surfaces, most self-sticking brands, such as Pantone color paper, Pantone color/tint overlays, Chartpak
• Hot press illustration board (very smooth and has less absorbent surface than regular grade)

Printing and Drawing

• Color keys
• Computer systems that can generate large, readable type
• Professionally set type
• Press type (rub on)
• Geotype, Letraset, Chartpak, Format
• Border tape (rub on) (see brand names above)

Readability of Posters
Keep in mind that large audiences view the poster sessions. To accommodate a group at a single poster presentation, the size of the lettering (type) must be large enough to be legible from approximately 6 feet (1.8 meters) away.

The key to good readability is to choose contrasting colors and shades. Simple use of color can add emphasis effectively. The six best color combinations are:

• Black on white
• Red on white
• Green on white
• Blue on white
• White on blue (no diazo)
• White on black

Choose a typeface that is simple and clear. The weight of the type chosen (the thickness of each letter) should be medium or bold. The actual size of the type is measured in points. Below are examples of recommended point sizes for legible viewing from various distances.

The actual size of the type is measured in "Points." To be legible at a distance of eight feet, the minimum type size used should be 30 points. Below are suggestions of type for viewing at various distances.

CONFLICT OF INTEREST

All participants must complete their conflict of interest disclosure form in the online system. If the disclosure information is not entered, you will not be allowed to participate. You may enter your COI information via the online disclosure system; please log in using your PHD account information. Visit the ISC Disclosure Site, then click on your name in the upper right corner and select "Disclosure."

For questions or problems accessing the COI site, please contact [email protected].

GENERAL INFORMATION

A poster presentation consists of a visual display of research highlights on a fiberboard background combined with an interpersonal question and answer period. The content of an effective poster presentation should be direct, focused and concise.

SET-UP/TEAR-DOWN

Posters are to be displayed all day on the day that your poster session is scheduled, either Wednesday or Thursday of the conference. We ask your cooperation with this viewing schedule.

All posters should be mounted on either Wednesday, Feb. 5 between 6:30 a.m. and 8:00 a.m. or Thursday, Feb. 6 between 6:30 a.m. and 8:00 am in the Poster Hall, Hall G of the Lost Angeles Convention Center. To see the specific day and time your poster is being presented, please refer to your e-mail acceptance notification or the ISC 2025 Online Program Planner to see the specific day and time that your poster is being presented in a Professor-Led Poster Tour Session.

All posters should be dismantled after the conclusion of the evening session on the day that your Professor-Led Poster Tour Session is scheduled. You may not remove your poster prior to 7:00 p.m. All materials MUST be removed no later than 7:30 p.m. on the day of your poster presentation. Poster materials left after this time will be discarded. The American Heart Association/American Stroke Association will not be responsible for materials left in the Hall after this time.

If you are unable to attend the meeting in-person, please ask a co-author who is attending the meeting to present the poster in your place. If no co-author is available to present the poster in-person, please contact [email protected].

POSTER PRINTING

Digital Acumen is offering professional poster printing made easy. Use one of the professional free PowerPoint templates to build your poster from or upload an existing poster file. In addition, you can experience the ease and convenience of having your poster printed and hung on your poster board in Los Angeles for you. Information regarding poster printing was included in the ePoster upload emails that were sent from [email protected]. If you did not receive an email with information regarding poster printing or uploading your ePoster, please contact [email protected]. (Please note that use of this service is not mandatory.)

For Poster Printing: https://submit.scientificposters.com/ASA(link opens in new window).
Questions about poster printing? Contact: [email protected].

PRESENTATION PERIOD

The ISC 2025 Online Program Planner or the Mobile Meeting Guide app will include the dates for all Professor-Led Poster Tour Sessions; an individual poster assignment number for each Professor-Led Poster Tour poster that corresponds with a poster board; and a specified 60-minute period during which you are required to remain at your poster. Your presentation time will be between 6:00 pm and 7:00 pm on Wednesday, Feb. 5 or Thursday, Feb. 6, 2025.

Professor-Led Poster Tour Information
Leaders in the stroke field will lead groups of conference attendees around speaker-attended posters for a Q&A with the poster presenters. Each poster professor will lead conference participants through a group of 12 posters. The poster presenter will be expected to present their poster to the professor and conference attendees succinctly and be prepared to answer questions or discuss their project. Each presenter will have approximately 2 minutes to present the highlights of his or her work, followed by 3 minutes for a Q&A from attendees. This will allow them to share their science with ISC attendees in an interactive format.

During the assigned poster session time, you MUST attend your poster for the entire time. This is absolutely mandatory. If you have more than one poster to present, it is your responsibility to identify a co-author to present as necessary.

Moderated Poster Session I
Wednesday, Feb. 5, 6:00 pm – 7:00 pm

Moderated Poster Session II
Thursday, Feb. 6, 6:00 pm – 7:00 pm

In addition to the specified poster sessions above, the Poster Hall will be open from 8:00 a.m. – 7:30 p.m. on both Wednesday, Feb. 5  and Thursday, Feb. 6, 2025 to all conference attendees for poster viewing; therefore, the set-up/tear down times listed above are a requirement of presentation. This will allow more attendees to view your science.

NOTE: Failure to present deprives the audience and leaves a space in the program that might have been filled by another presenter. Due to the competitive nature of the program, any unexplained absences may result in the American Heart Association/American Stroke Association refusing to consider your abstracts at any future meetings.

PUBLICATION

International Stroke Conference, HEADS-UP and State-of-the-Science Stroke Nursing Symposium 2025 abstracts will be published online at 5:00 am ET / 4:00 am CT, Thursday, January 30, 2025 on the Stroke journal Web site. Late-Breaking Science and Ongoing Clinical Trials abstracts will not be published online but will be available in the ISC 2025 Online Program Planner or the Mobile Meeting Guide app at the date and start time of their presentation. Requests for withdrawal of an abstract must be received in writing by December 30, 2024 to avoid publication.

STORAGE

An unattended poster storage area will be provided in the Poster Hall, Hall G. Presenters may store their materials in this area before and after presentations, but AHA staff will not be responsible for stored material. Do not leave valuables, especially laptops, in this storage area.

ePOSTER

As a poster presenter, you are required to submit your poster electronically as well as moderating your physical poster onsite at the International Stroke Conference. This is to give virtual attendees as well as in-person attendees the opportunity to view your science. Electronic poster submission instructions and guidelines will be/were sent to you via e-mail in early January from [email protected]. They will include a link to upload your poster electronically. Please note that it is mandatory for you to upload your ePoster to our ePoster site in addition to having a printed poster. You may also include a five-minute, pre-recorded audio file of your poster presentation highlighting the key points of your study. AHA highly encourages audio narration.

ePOSTER PREPARATION

• ePosters must be uploaded as either PDF or PowerPoint.
• 16:9 is the preferred aspect ratio, but the system will also support 4:3.
• ePosters can be a single page (like a traditional print poster you would bring to the in-person meeting) OR a multi-slide presentation (no more than 8 total slides, excluding the first two slides for Title and Disclosures).
• Only one file can be uploaded per ePoster.
• If you choose to prepare a multi-slide presentation, note that some PowerPoint-specific features such as animations, page transitions, hyperlinks, or “embedded” content video or audio are not supported. However, after uploading your PowerPoint or PDF file, you can record audio narration, advance slides, and/or add a content video* within the submission site.
• * A video that expands upon the research demonstrated in the poster that clearly supports the content is allowed. A video that serves as a presentation (or narration) of the ePoster is not allowed and will be disabled.
• Use audio (5 minutes maximum) to enhance the presentation. The online recording tool, or uploaded audio file, will allow you to add narration to your poster and advance your slides.
• Your ePoster should be self-explanatory so that you are free to supplement the information and discuss particular points if you choose to add audio narration.

PREPARING YOUR ONSITE POSTER

Your presentation should contain succinct headings that organize and logically display the information. Graphics should be explicit and brief. Elaboration is best done verbally just as if it were an oral presentation using slides. A short and legible “Introduction” and a “Summary of Conclusions” are essential.

The poster display should focus on:

• Hypothesis or objective
• Methods
• Results or outcomes

Our poster boards including the A-frame legs measure 84 inches high by 77 13/16 inches wide (213.36 centimeters high by 197.64 centimeters wide). The actual poster space on the board is ½ in thick gray fabric foam measuring 48 inches high by 77 3/16 inches wide (121.92 centimeters high by 196.06 centimeters wide).

Note: A 4.25-by-11-inch card containing your poster’s QR Code will be placed on the left side (mid-level) of the board. Please do not cover this card. The QR Code allows attendees to view poster information with their smartphones and listen to the author’s discussion of the study through a prerecorded audio narration or view supporting video(s) via the required ePoster that the presenting author has uploaded.

All illustrations (figures, tables, diagrams, equations, etc.) should be final before arriving at the Science and Technology Hall. Keep in mind:

• Keep text and figure legends explicit and brief.
• Create illustrations that can be read from distances of approximately 4 feet (1.2 meters) to 6 feet (1.8 meters).
• Create charts, drawings and illustrations similar to those you would use for slides.
• Do not mount your materials on thick poster board because it may be too heavy for pushpins, which will be provided for you to mount your poster materials.

Design, Materials and Production
A poster is an artistic expression of scientific data. Posters usually have eye-catching but simple drawings, diagrams, graphs and/or photographs with clean and attractive layouts.

Sources for Design and Production

• Art department at your institution
• Commercial art schools
• Commercial artists
• Graphic designers
• Advertising agencies

Background Materials

• Color sheets and film overlays
• Matte and glossy surfaces, most self-sticking brands, such as Pantone color paper, Pantone color/tint overlays, Chartpak
• Hot press illustration board (very smooth and has less absorbent surface than regular grade)

Printing and Drawing

• Color keys
• Computer systems that can generate large, readable type
• Professionally set type
• Press type (rub on)
• Geotype, Letraset, Chartpak, Format
• Border tape (rub on) (see brand names above)

Readability of Posters
Keep in mind that large audiences view the poster sessions. To accommodate a group at a single poster presentation, the size of the lettering (type) must be large enough to be legible from approximately 6 feet (1.8 meters) away.

The key to good readability is to choose contrasting colors and shades. Simple use of color can add emphasis effectively. The six best color combinations are:

• Black on white
• Red on white
• Green on white
• Blue on white
• White on blue (no diazo)
• White on black

Choose a typeface that is simple and clear. The weight of the type chosen (the thickness of each letter) should be medium or bold. The actual size of the type is measured in points. Below are examples of recommended point sizes for legible viewing from various distances.

The actual size of the type is measured in "Points." To be legible at a distance of eight feet, the minimum type size used should be 30 points. Below are suggestions of type for viewing at various distances.