Note: The applicant cannot submit his/her application without your documents; therefore, it is important that you meet the applicant's deadline.
Send your documents electronically to the applicant. The applicant will upload the documents to his/her application.
The award requires, at a minimum, a primary mentor and a secondary mentor who will provide counsel and direction and scholarship oversight. Up to two additional mentors may be named to the mentoring team. A mentoring team approach with a committed lead mentor is an essential piece. Applicants should clearly define each person’s role as part of the mentoring team.
The primary and secondary mentors should have, most importantly, prior history of successfully mentoring early career investigators to independence, track records of high quality investigation, academic accomplishment, and should be invested in the career progress of the early career scientist. The mentors’ primary function is to work with the applicant to develop the application and training plan, make necessary arrangements with the institution to conduct the proposed research work, enforce the appropriate timelines for accomplishment of the work, and guide the awardee toward a productive career in his/her chosen field.
- One individual must be identified as the primary mentor who will coordinate the candidate’s research. The primary mentor should be an active investigator in the area of the proposed research and be committed both to the applicant’s career development and to the direct supervision of the applicant’s research. The mentors must document the availability of dedicated sufficient research support (e.g. time and effort) and facilities for high-quality research.
- At least one mentor must be from outside of the applicant’s institution or department.
- One mentor should be committed to guiding the applicant’s future grant writing endeavors (such as, how to write an R01 or equivalent).
Follow the format and type requirements below when creating your documents. This information can be provided as Word documents.
- No more than 15 characters per inch (cpi) or an average of no more than 15 cpi (cpi includes symbols, punctuation and spaces)
- No less than ¾" margins
- 60 lines per page are the maximum allowed (The average number of lines per page using the font and point size below will be approximately 50-55 lines.)
- Arial font style, 12-point font size for Windows users; Helvetica font style, 12 point font size for Macintosh users
The documents are required as separate files. Please pay attention to page limits.
Document 1: Mentor’s Training Plan (primary mentor only; 3-page limit)
Create a document using the following heading: MENTOR'S TRAINING PLAN
Describe your detailed plan for the proposed research training of this applicant; describe funds available to applicant from the sponsor and provide an assessment of the applicant. The narrative should include the following items:
- Describe research in progress in the mentor's lab.
- Describe your plan to develop the applicant's research capabilities, including a statement on the sequence in which the applicant will be given increasing personal responsibility for the conduct of research.
- Indicate other related training or course work which will be required for specific technical skills or methods the applicant will expect to master (include the names, degrees and titles of other individuals who will be involved in training the applicant).
- Title a separate section, “Instruction in responsible conduct of research and rigor and reproducibility”.
Include the names, degrees and titles of all individuals who will be involved in training the applicant in the responsible conduct of research, taking into account the specific characteristics of the training program, the level of trainee experience, and the particular circumstances of the trainees.
The reviewers will evaluate the adequacy of the proposed training in relation to a sufficiently broad selection of subject matter, such as conflict of interest, authorship, data management, human subjects and animal use, laboratory safety, research misconduct, research ethics. AHA does not require submission of the NIH RCR form.
- Address the relationship of the research training plan to the applicant's career goals.
- Provide your assessment of the applicant. Comment specifically on the following:
- Why the applicant’s record and accomplishments merit AHA support;
- Why you have taken a mentorship role for applicant;
- How you will use your knowledge and professional influence to promote the applicant’s technical progress and career advancement.
Please AVOID referring to personal circumstances or attributes of the applicant: Marital status, age or gender (e.g. young, woman, man), juggling of factors such as child care or illness, and roles of the applicant outside of the professional setting (e.g. mother, husband, father).
Document 2: Mentor's List of Past and Current Trainees (primary and secondary mentors only; 3-page limit)
The primary and secondary mentor should each create a document named: MENTOR’S LIST OF PAST AND CURRENT TRAINEES.
- Create a new Word document.
- Format the document with .75 margins on all sides.
You may use either portrait (vertical) or landscape (horizontal) orientation.
- Copy and paste the chart below onto your formatted document or insert a new table with seven columns.
- Use Arial 12-point for Windows or Helvetica 12-point for Macintosh, including the column headings.
Using the following table format, list predoctoral and postdoctoral trainees mentor's; supervision (within past five years, current and pending).
Indicate the source of stipend support for all current and pending trainees. Indicate in parentheses under the trainee name where the training with the faculty member occurred, if at a different institution. Exclude medical interns and residents, unless they are heavily engaged in laboratory research. For each trainee indicate period of predoctoral or postdoctoral training and any degree received; previous institution, degree, and year awarded prior to entry into training; title of the research project; and for past students/trainees, their current positions; or for current students, their source of support.
Predoctoral Trainees of [Mentor's Name]
Past / Current Trainee
(Where Training Occurred
|Prior Academic Degree
|Prior Academic Degree(s)||Prior Academic Degree
|Title of Research Project||Current Position of Past Trainees / Source of Support of Current Trainees|
|Past||Jones, K (Harvard)||94-99 (PhD)||U. of MD||BA||94||Role of Transcription Factor X in Synaptic Plasticity||Asst. Scientist, Scripps Research Foundation|
Postdoctoral Trainees of [Mentor's Name]
|Past / Current Trainee||Trainee Name
(Where Training Occurred)
|Postdoc Research Training Period||Prior Academic Degree(s)||Prior Academic Degree Year(s)||Prior Academic Degree Institution(s)||Title of Research Project||Current Position of Past Trainees / Source of Support of Current Trainees|
|Current||Jones, T. (Cornell)||18-22||MD/PhD||18||U. of MD||Role of Transcription Factor X in Synaptic Plasticity||Asst. Scientist, Scripps Research Foundation|
Document 3: Mentor's Biographical Sketch/Bibliography (all members of mentoring team; 5-page limit)
The information required in the biographical sketch is similar in format to the biographical sketch used by the NIH. You may use your NIH biosketch for this AHA application.
If you do not have an NIH biographical sketch, you may contact firstname.lastname@example.org to request a template for creating one.
Document 4: Mentor's Letter (all members of mentoring team; 3-page limit)
Create a document using the following heading: MENTOR’S LETTER
- Your role in supporting the applicant and the project, including accessibility and your personal and professional commitment.
- Space and/or resources you are making available to the applicant.
- Your relationship to the applicant and to the other members of the Mentoring Team.
- What special skills or perspective can you offer to the applicant?
- How you intend to support the growth of the applicant’s academic career.
- Ideas for teaching the values, rules and operating procedures in academic medicine, such as how the merit and promotion system works and helping the applicant advance to the next level.
- A testimonial of what mentoring support has meant to you while establishing your career.
- You might give specific examples of goals attained, projects completed, promotions, grants or awards earned, obstacles overcome, and anything else you feel is attributable to mentorship you received.
- What do you value most about mentorship, and what do you find to be most rewarding about it?
- How will you support the applicant with his/her subsequent grant applications, developing research ideas or writing manuscripts?
- How will you guide the applicant to reach his/her independent goals?
- Will you facilitate the applicant in professional activities outside of the institution (regional, state, national organizations)?
- How will you help the applicant create a network of peers and advisors?