Submit Science – Scientific Sessions 2024

Late-Breaking Science Submissions

June 24, 2024 – August 19, 2024 at 7:00 p.m. EST (UTC -4)

• Submission Fee: $300

Late-Breaking BASIC Science Submissions

June 24, 2024 – August 19, 2024 at 7:00 p.m. EST (UTC -4)

• Submission Fee:
  AHA Professional Member: $45
  Non-Member: $95

Late-Breaking Science Abstract Submission Guidelines

Late-Breaking Science Sessions are innovative and provide the latest breakthroughs in clinical science. The sessions provide notable exposure and recognition for studies likely to have a significant impact on clinical practice and/or to make significant advances in a scientific field. The American Heart Association is excited to receive your late-breaking science.

Submission: Abstracts submitted via the late-breaking submission process are expected to contain, at a minimum, the study design. Information on the characteristics of the patients enrolled is also desirable. If available, the major trial results should be summarized and will be maintained confidential. Each submission must include a $300 online payment. If accepted, the abstract may be modified in the fall for publication, since the trial data presented at Scientific Sessions will be published online in the Circulation journal supplement. Send your questions or concerns to [email protected].

We understand the flexibility needed for trial timelines. For trials closing close to the deadline, please reach out to [email protected] and she will forward your concerns to the Chair and Vice-Chair of the Committee on Scientific Sessions Program.

Submission Type:

• Late-Breaking Randomized Clinical Trial – must include some type of intervention
• Breakthrough Innovations &hdash; first in human therapeutics, major technology advances
• Clinical Trial Update – Update on a previously presented clinical trial
• High Impact Science from Clinical Registries or Observational Studies

Categories/Themes

Abstract Character Guidelines

• Abstracts are limited to 2,500 characters (about 360-630 words).
• Counts towards character limit:
  • Spaces in the abstract body
  • Text in the abstract body
    
    
• Does not count towards character limit:
  • Title of abstract
  • Names of authors
  • Graphic
  • Caption of graphic

Graphics Guidelines

• All graphics (figures) and text-based graphics (tables) should be provided as 72-300 dpi, pre-sized, BMP, GIF, JPG or PNG images only, with a maximum width of 440 pixels (no limit on length).
• Black-and-white digital images should be in grayscale mode. Color images should be saved in RGB color mode.
• All graphics will require a brief description of the image.
• Please Note: If an abstract is accepted for publication, any images submitted with the abstract are placed after the abstract that will appear in the online-only supplement to Circulation, an American Heart Association journal.

The abstract with the overall design and major results that you submitted for consideration may be edited online in preparation for publication in Circulation. Further information with a link to the abstract site will be sent to you from [email protected] when editing is available in mid-October. The final abstract provided to the AHA will be published in Circulation.

• The Abstract Copyright Transfer Agreement is collected at the time of abstract submission. If you select "Yes," your abstract will be published in the online Circulation supplement and the online Program Planner. If you select "No," your abstract will be EXCLUDED from publication in the online Circulation supplement and the online Program Planner.
  
  
• If you submitted an abstract to Scientific Sessions 2024 general abstract submission (April–June) that has the same focus as the abstract submitted to the LBS program, it may only be accepted in one format on the Scientific Sessions 2024 program. If accepted in both the general abstract submission and the LBS submission, please let [email protected] know via email so that we can withdraw the abstract accepted in the general program.

If you submitted an abstract(s) with separate/complementary analyses apart from this trial/presentation, that is acceptable. An abstract submitted to the general abstract submission for consideration in the general program that includes information other than the primary data from the clinical trial may be considered for presentation in the regular program at Scientific Sessions on a case-by-case basis. Please notify [email protected] if another abstract based on the clinical trial was submitted via the regular abstract submission process.

Use of Automated Assistive Writing Technologies and Tools

• The use of automated assistive writing technologies and tools (commonly referred to as artificial intelligence or machine learning tools) is permitted provided that their use is documented, and authors assume responsibility for the content. As with human-generated content, authors are responsible for the accuracy, validity and originality of computer-generated content. Automated assistive writing technologies do not qualify for authorship as they are unable to provide approval or consent for submission.
• If the use of these technologies has involved the research design, the tools should be documented in the Methods. For additional information, see the World Association of Medical Editor recommendations.
• For your abstract submission, you will need to indicate the use of these tools.

Additional Late-Breaking Science Submission Requirements:

Information regarding your science will be collected during the submission process. Not all questions may be applicable to your research. Please fill out the required steps during submission to the best of your ability.

• Are implications for health equity addressed in the study findings?
• Is this study testing a treatment/intervention to improve health outcomes?
• Is this a first-in-human therapeutic trial?
• Availability of final data
• Company supporting the trial
• Disclosure of unlabeled/investigational use of drug or product
• Acronym and marketing description (that does not mention trial results or outcomes)
• Principal investigator

The AHA is committed to improving health by ensuring the diversity of populations in scientific research. This is in keeping with FDA guidance and standards set by scientific journals.

• Does the study include representation from women and historically underrepresented racial and ethnic populations?
• Is your study group representative of the people who have the condition of interest?

Featured Science

During Late-Breaking Science submission, you have the option to select if your abstract may be considered for a Featured Science Session. This means if your abstract is not selected to be presented in a Late-Breaking Science Session at Scientific Sessions 2024, it may be considered for presentation in a Featured Science Session as an oral presentation. The embargo policy for presentation in a Featured Science Session remains the same as a Late-Breaking Science Session.

Note: Industry announcements required by the SEC (Security Exchange Commission) must be approved by the AHA prior to release and any level of information released without approval will be considered an embargo break.

AHA/ACC/ESC Acceptance/Embargos

Abstracts related to a clinical trial submitted for consideration for presentation at the American Heart Association, American College of Cardiology and European Society of Cardiology cannot be presented at the other two meetings. After acceptance by one of the organizations, that organization’s specific embargo guidelines prevail. An embargo means that results from the trial cannot be presented or announced in any forum prior to presentation at the meeting to which it has been accepted. Violators will be banned from participating in the clinical trials for two full cycles or for two of each organization’s meetings (AHA, ACC or ESC).

AHA Embargo Policies

Clinical trial results are prohibited from being released until the date and time of AHA-designated embargo time. For late-breaking science and featured science presentations, the embargo time is the date and time of the presentation at Scientific Sessions 2024. Clinical trial sponsors must comply with embargo guidelines established by the American Heart Association.

You are prohibited from sharing written embargoed information with anyone outside of the AHA except for journal manuscript submission.

Important Note: Industry announcements required by the SEC (Security Exchange Commission) must be approved by the AHA prior to release and any level of information released without approval will be considered an embargo break. However, you may conduct one-on-one embargoed media interviews as long as the reporter agrees to abide by the embargo policy. Failure to honor embargo policies will result in the trial being withdrawn on site and barred from presentation. Failure to honor this embargo policy may also jeopardize future acceptance of clinical trials and presentations at Scientific Sessions. Therefore, it is essential to recognize that presentations at unofficial satellite meetings or unofficial press conferences before the scheduled AHA embargoed media briefings are not allowed. This embargo policy will be strictly enforced.

Overall Abstract Submission Requirements

• All abstracts must be submitted (and if accepted, will be presented) in English with accurate grammar and spelling suitable for publication.
• Submit statistical results, including descriptive and inferential statistics.
• Author must affirm the work submitted is original and all statements declared as facts are based on thorough examination and investigation for accuracy.
• Authors should not "split" statistical data to create several abstracts from one study. If splitting is judged to have occurred, prior scores of related abstracts will be negatively influenced.
• Abstracts containing identical or nearly identical data submitted from the same institution and/or individuals will be disqualified.
• Proofread abstracts carefully to avoid errors before the submission deadline. The abstract will be published exactly as it has been submitted.
• Submission of an abstract constitutes a commitment by the author(s) to present if accepted. Failure to present, if not justified, will jeopardize future acceptance of abstracts for American Heart Association’s meetings/conferences.
• There is no limit to the number of abstracts an investigator may submit. If selected, the presenter must be one of the co-authors listed. If multiple submissions are accepted, the presenting author must resolve schedule conflicts by arranging for a co-author to present.

Abstract Title

• An abstract must have a short, specific title (containing no abbreviations or inflammatory language) that indicates the nature of the investigation.
• Avoid an abstract title that reveals the results of the study. Explicit titles denoting the findings should be used (not "Investigations of…," "Studies of…," etc.)

Abstract Text

• We recommend abstracts have the following identifiable sections:
  • Introduction/Background
  • Research Questions/Hypothesis
  • Goals/Aims
  • Methods/Approach
  • Results/Data (descriptive and inferential statistics)
  • Conclusion(s)
• Looking for recommendations on how to improve your abstract? We highly recommend you view these recommendations from AHA journals.
• Use generic drug names.
• Avoid beginning sentences with numbers.
• Standard abbreviations may be used without definition. Nonstandard abbreviations (kept to a minimum) must be placed in parentheses after the first use of the word or phrase abbreviated.
• Do not include references, credits, or grant support.
• Do not include the names or personal information of any patient participating in the study or trial.

Abstract Character Guidelines

• Abstracts are limited to 2,500 characters (about 360-630 words).
• Counts towards character limit:
  • Spaces in the abstract body
  • Text in the abstract body
    
    
• Does not count towards character limit:
  • Title of abstract
  • Names of authors
  • Graphic
  • Caption of graphic

Graphics Guidelines

• All graphics (figures) and text-based graphics (tables) should be provided as 72-300 dpi, pre-sized .BMP, .GIF, .JPG, .PNG images only, with a maximum width of 440 pixels (no limit on length). Black-and-white digital images should be in grayscale mode. Color images should be saved in RGB color mode.
• All graphics will require a caption (a brief description of the image)
• Please Note: If an abstract is accepted for publication, any images submitted with the abstract are placed after the abstract that will appear in the online-only supplement to Circulation, an American Heart Association journal.

Author Name(s)

• The submitting author will be designated as the primary and presenting author unless otherwise specified. The presenting author must be listed on the abstract and can be listed anywhere in the author block.
• Please review the author block carefully. Edits cannot be made after the August 19, 7:00 PM ET/UTC-4 deadline. Once submission is complete, the author block will be published as submitted. Additions or deletions of author names are not permitted after the submission deadline.

Abstract Revisions

• After the August 19, 7:00 PM ET/UTC-4 deadline your abstract submission is final and cannot be edited.
• Abstracts may not be revised in any way or resubmitted.
• Additions or deletions of author names will not be permitted.
• Proofread abstracts carefully to avoid errors before submission.

Abstract Copyright Transfer Agreement

• Abstract Copyright Transfer Agreement will be electronically signed during submission.
  • Your selection of "Yes" will grant permission to publish.
  • Your selection of "No" will prohibit publication of the abstract in all formats including the Circulation supplement, ePoster site, the mobile meeting guide app, abstracts on USB/download and the online program planner.

Recording Policy:

• Unauthorized recording of the AHA Scientific Sessions, scientific conferences, and the AHA/ASA International Stroke Conference is prohibited, whether by video, still or digital photography, audio or any other recording or reproduction mechanism. This includes recording of presentations and supporting audiovisual materials and of poster presentations and supporting poster materials.
• The American Heart Association and American Stroke Association reserve the rights to all recordings or reproductions of presentations at AHA/ASA scientific conferences and meetings.

Use of Automated Assistive Writing Technologies and Tools

• The use of automated assistive writing technologies and tools (commonly referred to as artificial intelligence or machine learning tools) is permitted provided that their use is documented, and authors assume responsibility for the content. As with human-generated content, authors are responsible for the accuracy, validity and originality of computer-generated content. Automated assistive writing technologies do not qualify for authorship as they are unable to provide approval or consent for submission.
• If the use of these technologies has involved the research design, the tools should be documented in the Methods section of the abstract. For additional information, see the World Association of Medical Editor recommendations.
• For your abstract submission, you will need to indicate the use of these tools.