Spotlight Series FAQ

Speakers

  1. Can I select a speaker?
    No, you may only choose a topic for your presentation from the topics offered. After you provide your desired topic, dates, times, and location information we will match your request to available speakers, preferably in, but not limited to, your area.
  2. Can I view CVs of potential speakers?
    No, speaker CVs are not available for general public use. If you choose to schedule an event for your hospital, you will receive a short bio for your scheduled speaker and will also be provided with the speakers’ pertinent disclosure information.
  3. Do I have to use your speaker?
    Yes, all speakers were selected, approved and trained by the American Heart Association.

Event

  1. Is my hospital responsible for any costs associated with the event?
    The American Heart Association will provide a speaker to you free of charge and will cover all travel-related expenses. You are only responsible for providing copies of the Attendee Handout and Attendance Verification Form; and all onsite or virtual expenses. A promotional flyer will also be provided to download and print copies. Refreshments will not be provided by the AHA.
  2. Do I need to do anything prior to the event?
    Yes, you will need to contact your speaker to determine on-site or virtual logistics, A/V needs and any other presentation details. For example: Will you provide a laptop to the speaker or will they bring their own?
  3. Do I need to do anything during the event?
    Yes, please provide all attendees a copy of the Attendee Handout and ensure that all attendees complete and return the Attendance Verification Form at the conclusion of the event.
  4. Do I need to do anything after the event?
    Yes, within two (2) business days of the completion of the event you will need to enter all attendee information by logging in to your event page on the Spotlight Series web page. Completion of the event is contingent upon receipt of attendee data.

General

  1. Are you offering any other topics other than those listed?
    At this time, we are only offering topics currently listed on the website, but more topics may be added in the future. If you would like to suggest an idea for a new topic, please feel free to contact us at: [email protected]
  2. Is it mandatory that I accept the terms and conditions outlined in the Site Coordinator Agreement?
    Yes, this will ensure that all parties are aware and agree to the rules and responsibilities associated with hosting an event. Access the Site Coordinator Agreement.
  3. How do I know if my event is scheduled?
    You will receive an e-mail if a speaker has been assigned to your event. You can also log on to the website and click on your event page to view the current status of your request or email us at: [email protected]
  4. Do I need to provide a certain amount of lead time for a request?
    Please submit your request at least 45 days in advance. However, if no date is available 45 days in advance, we will make every effort to fulfill your request based on speaker availability.
  5. Can I combine this speaking engagement with a pharmaceutical event?
    No, the speaking engagement cannot be associated with any pharmaceutical activities or events, including, but not limited to, promotions, marketing and sponsored meals or refreshments.
  6. Are these courses offered online?
    No, Spotlight Series consists of live presentations in person or virtually only but more information regarding AHA online courses can be found by visiting the AHA’s Lifelong Learning Center.