Strategic Network Annual Meeting – Oversight Advisory Committees

The meeting will be held at the Omni Las Colinas Hotel
221 East Las Colinas Boulevard
Dallas (Irving), Texas 75039
September 23-26, 2024

ALL ATTENDEES (awardees, fellows/trainees and OAC) MUST REGISTER for the Strategic Network Annual Meeting BY AUGUST 15, 2024.

All key Center personnel (Center Director/Coordinating Center PI, Training Director, Project PIs and Fellows/Trainees) and Oversight Advisory Committee members are expected to attend.

Refer to Programming for specific details (coming soon).

Register here for September 23-24:

• HERN Prevention of Hypertension
• HERN Maternal & Infant Health
• HERN Rural Health
• HERN Community-Driven Research Approaches
• Clinical Trials SFRN

Register here for September 24-26:

• Cardiometabolic Health SFRN
• Cardio-Oncology SFRN
• Chronic Stress SFRN
• Health Technologies & Innovation SFRN
• Inflammation in Cardiac & Neurovascular Disease SFRN

Important Note: Meeting registration is separate from booking your hotel reservation. Refer to Travel/Hotel Reservations for further instructions on how to make hotel reservations. Name tags will be created based on the name and credentials entered on the registration form, please ensure this is entered correctly.

Please contact AHA travel desk to book flights after July 1.

For strategic networks meeting September 23-24, it is recommended to travel on Sunday, September 22 and plan your departing flight after Networking Poster and Demo Session.

• HERN Prevention of Hypertension, HERN Maternal & Infant Health, HERN Rural Health, HERN Community-Driven Research Approaches & Clinical Trials SFRN

For strategic networks meeting September 24-26, it is recommended to plan your arrival to DFW or Dallas Love Field by 1 pm on September 24 to allow enough time to attend the Special General Sessions and Networking & Poster Session planned for all Networks. Plan your departing flight after the end of your network meeting is scheduled to end on September 26.

• Cardiometabolic Health, Cardio-Oncology, Chronic Stress, Health Technologies & Innovation, and Inflammation in Cardiac & Neurovascular Disease SFRNs

Airports
Dallas Fort Worth International Airport (DFW) ~ 11 miles
Dallas Love Field Airport (DAL) ~ 9 miles

AHA Travel Desk
All OAC members must use AHA’s travel desk to book their flights. After July 1, please email [email protected] or call (865) 288-1934 during normal business hours (Monday – Friday, 8 a.m. to 6 p.m. ET) with the following information:

• Name of Meeting: Strategic Network Annual Meeting
• Full legal name (matching valid ID or passport)
• Gender
• Date of birth
• Contact information including email address and phone number
• Travel dates and time of day
• Departing and arriving city
• TSA Pre Check or Known Traveler # (if applicable)
• Travel preferences, if any (airline, aisle seat, etc.)
• AHA Staff Contact: [email protected]
  
  Important Note:  Please communicate the name of the meeting as “Strategic Network Annual Meeting” to the representative of the AHA travel desk.  
  
   

Hotel
Omni Las Colinas Hotel 
221 East Las Colinas Boulevard
Irving, Texas 75039
(972) 556-0800

Please use this link to make hotel reservations by 8/31/2024: 
Omni Las Colinas Hotel | AHA Strategic Networks Annual Meeting (omnihotels.com)

Deposit:  One-night deposit is due at the time of booking.
Cancellation Policy:  Cancel 72 hours prior to arrival to avoid forfeiting one-night deposit.

The attire for the Strategic Network Annual Meeting is business casual. Jeans, slacks, khakis, polo shirts, other casual blouses and shirts are appropriate.  Hotel meetings rooms are often cool, so bring a jacket or sweater.

Each meeting room will have a charging station. Space will be limited; it is recommended that laptops be charged nightly.

The Oversight Advisory Committees (OACs) provide external oversight for the AHA Strategic Networks and serve in an advisory capacity to assure specific aims and goals are met.

These guides are helpful resources that govern the AHA HERN and SFRN awards. Please refer to the designated guide to answer the most commonly asked questions about procedures and policies of these AHA Research Programs.   

HERN OAC Handbook (PDF)
SFRN OAC Handbook (PDF)

The AHA will cover the costs associated with the OAC’s travel to the Strategic Network Annual Meeting. We will submit a reimbursement request on each of the OAC members’ behalf.  To ensure timely reimbursement, please read and follow the instructions below:

• Volunteer Expense Reimbursement Form (XLXS): Complete the spreadsheet and submit along with the appropriate receipts.  As a reminder, receipts are required for all expenditures more than $25. AHA will reimburse for parking, cab/Uber, meals not provided at the meeting, etc.

Important Note: Each AHA volunteer is required to complete this form in its entirety to ensure their travel reimbursement is processed in a timely manner.

• AHA Volunteer Travel and Expense Guidelines (PDF): Provides detailed information regarding allowable expenses. 

After the meeting, email [email protected] with the completed forms and receipts by Friday, October 25.