Strategic Network Annual Meeting – Oversight Advisory Committees

The meeting will be held at the Omni Las Colinas Hotel
221 East Las Colinas Boulevard
Dallas (Irving), Texas 75039

ALL ATTENDEES (awardees, fellows/trainees and OAC) MUST REGISTER for the Strategic Network Annual meeting BY AUGUST 1, 2025.

All key Center personnel (Directors/Coordinating Center PIs, Training Directors, Project PIs and Fellows/Trainees) and Oversight Advisory Committee members are expected to attend.

Refer to Programming for specific details. If you are part of two separate Strategic Network, please register for both meetings.

REGISTER HERE FOR SEPTEMBER 8-9:

• Clinical Trials SFRN
• Chronic Stress SFRN
• Inflammation in Cardiac & Neurovascular Disease SFRN
• Cardiovascular Kidney Metabolic Syndrome SFRN

REGISTER HERE FOR SEPTEMBER 9-10:

• HERN Prevention of Hypertension
• HERN Maternal & Infant Health
• HERN Rural Health
• HERN Community-Driven Research Approaches

IMPORTANT NOTE: Meeting registration is separate from booking your hotel reservation. It is important that hotel reservations are booked within the Strategic Network room block and not directly through the hotel’s booking link or a third-party site. Refer to Travel/Hotel Reservations for further instructions on how to make hotel reservations. Name tags will be created based on the name and credentials/degrees entered on the registration form, please ensure this is entered correctly. 

Please contact AHA travel desk to book flights after July 1.

For Strategic Network meetings September 8-9,

• Clinical Trials SFRN: Plan your arrival to DFW or Dallas Love Field on Sunday, September 7, as programming for the Clinical Trials SFRN will start at 7:30 a.m.on Monday, September 8. Plan your departing flight after 5 p.m. on Tuesday, September 9.  
• Chronic Stress SFRN, Inflammation SFRN and CV Kidney SFRN: Plan your arrival to DFW or Dallas Love Field on Sunday, September 7 OR no later than 10 a.m. on Monday, September 8, as programming will start at approximately 11:30 a.m. Plan your departing flight after 5 p.m. on Tuesday, September 9.

For Strategic Network meetings September 9-10, plan your arrival to DFW or Dallas Love Field by the evening on Monday, September 8, as the programming will start at 7:30 a.m. on Tuesday, September 9. Plan your departing flight after 4 p.m. on Wednesday, September 10.

• Prevention of Hypertension, Maternal & Infant Health, Rural Health and Community-Driven Research Approaches HERNs

Airports
Dallas Fort Worth International Airport (DFW) ~ 11 miles
Dallas Love Field Airport (DAL) ~ 9 miles

AHA Travel Desk
All OAC members must use AHA’s travel desk to book their flights. After July 1, please email [email protected] or call (865) 288-1934 during normal business hours (Monday – Friday, 8 a.m. to 6 p.m. ET) with the following information:

• Name of Meeting: Strategic Network Annual Meeting
• Full legal name (matching valid ID or passport)
• Gender
• Date of birth
• Contact information including email address and phone number
• Travel dates and time of day
• Departing and arriving city
• TSA Pre Check or Known Traveler # (if applicable)
• Travel preferences, if any (airline, aisle seat, etc.)
• AHA Staff Contact: [email protected]
  
  Important Note:  Please communicate the name of the meeting as “Strategic Network Annual Meeting” to the representative of the AHA travel desk.  
  
   

Hotel
Omni Las Colinas Hotel 
221 East Las Colinas Boulevard
Irving, Texas 75039
(972) 556-0800

Please use this link to make hotel reservations by 8/1/2025: 
Omni Las Colinas Hotel | AHA Strategic Networks Annual Meeting (omnihotels.com)

Deposit:  One-night deposit is due at the time of booking.
Cancellation Policy:  Cancel 72 hours prior to arrival to avoid forfeiting one-night deposit.

The attire for the Strategic Network Annual Meeting is business casual. Jeans, slacks, khakis, polo shirts, other casual blouses and shirts are appropriate.  Hotel meetings rooms are often cool, so bring a jacket or sweater.

Each meeting room will have a charging station. Space will be limited; it is recommended that laptops be charged nightly.

The Oversight Advisory Committees (OACs) provide external oversight for the AHA Strategic Networks and serve in an advisory capacity to assure specific aims and goals are met.

These guides are helpful resources that govern the AHA HERN and SFRN awards. Please refer to the designated guide to answer the most commonly asked questions about procedures and policies of these AHA Research Programs.   

HERN OAC Handbook (PDF)
SFRN OAC Handbook (PDF)

The AHA will cover the costs associated with the OAC’s travel to the Strategic Network Annual Meeting. We will submit a reimbursement request on each of the OAC members’ behalf.  To ensure timely reimbursement, please read and follow the instructions below:

• Volunteer Expense Reimbursement Form (XLXS): Complete the spreadsheet and submit along with the appropriate receipts.  As a reminder, itemized receipts are required for all expenditures more than $25. AHA will reimburse for parking, cab/Uber, meals not provided at the meeting, etc.
  
  Important Note: Each AHA volunteer is required to complete this form in its entirety to ensure their travel reimbursement is processed in a timely manner.

• AHA Volunteer Travel and Expense Guidelines (PDF): Provides detailed information regarding allowable expenses. 

After the meeting, email [email protected] with the completed forms and receipts by Friday, November 7.