Registration & Housing

Scientific Sessions 2018

Scientific Sessions: November 10–12

Cardiovascular Nursing Clinical Symposium: November 11

Chicago, Illinois
New dates. New Experience. New Scientific Sessions.

Registration Information
Registration and housing for AHA Members opens June 13, 2018
General registration and housing opens June 20, 2018.

 


Abstract Submission
Submit abstracts between Wed., April 18–Thu., June 7, 2018 at 11:59 p.m. CDT.
No extensions offered in 2018.

 

See 2018's Abstract Categories (PDF)

Member Registration Rates

Membership CategoryEarly Rate
(June 13 - Sept. 4)
Advance Rate
 (Sept. 5 - Oct. 9)
Standard Rate
(Oct. 10 - Nov. 12)
Premium Professional Member$495$595$695
Premium Professional Plus Member$495$595$695
General Professional Member$750$850$950
Premium Emeritus Member$195$250$300
Early Career Member$195$250$300
Nurse/Allied Health/Other Premium Professional Member$195$265$365
Nurse/Allied health/Other Premium Professional Plus Member$195$265$365
Nurse/Allied Health/Other General Professional Member$295$395$495
Student/Trainee Member *$195$250$300
Professional Associate Member$985$995$1,095
One-Day Member (multiple one-day registrations cannot be purchased)$200$250$300

Proof of Membership will be Verified.
* Verification of Student/Trainee status is required. Please see "Membership Discounts" below for details.

 

AHA / ASA Professional Members are Difference Makers.

 

Nonmember Registration Rates

Nonmember CategoryEarly Rate
(June 20 - Sept. 4)
Advance Rate
(Sept. 5 - Oct. 9)
Standard Rate
(Oct. 10 - Nov. 12)
Early Career Nonmember *$325$425$525
Student/Trainee Nonmember **$325$425$525
Nurse/Allied Health/Other Nonmember $835$935$1,035
Nonmember ††$1,265$1,465$1,665
One-Day Nonmember (multiple one-day registrations cannot be purchased)$250$350$450
Guest §$70$80$180

* Verification of Early Career status will be verified at time of registration. Early Career membership is included in registration fee.

** Verification of Student/Trainee status is required. Please see "Membership Discounts" below for details. Student/Trainee Membership is included in registration fee.

General Professional Membership is included in registration fee.

††Premium Professional Membership is included in registration fee.

§ Guest Registration Policy
Guest registration is defined as a spouse or family member of a professional registrant or a guest of an exhibiting company. A guest registrant must not be in the medical field to register as such. Guest registrants are only permitted in the Science & Technology Hall. If you wish to access the full meeting, full registration is required. Upon onsite registration, all guests must present a Government issued photo ID and be accompanied by the conference registrant before receiving a badge onsite.

Registration Information

Scientific Sessions 2018
November 10-12 2018
Chicago, Illinois


Terms and Conditions


Attendee Registration Hours
Saturday November 107 a.m. – 5:30 p.m.
Sunday November 117 a.m. – 6 p.m.
Monday November 127 a.m. – 5:30 p.m.

Registration Forms

If you are unable to register online, you may fill out and fax the registration forms. A $20 fee will apply.
Send the form to:

Convention Data Services
Scientific Sessions 2018
107 Waterhouse Road
Bourne, MA 02532
Fax: (508) 743-9610
Email: sessions@xpressreg.net

 


Badge Information

  • Badges will NOT be mailed in advance. All registrants must plan accordingly in picking up your badge(s) onsite.
  • Lost Badges: There will be a $20 charge to reissue lost badges onsite — no exceptions.
  • Speaker Registration: Speakers should pick up badges at Speaker Registration located in the main registration area.


For questions regarding registration, please contact:


CDS Registration Customer Service
107 Waterhouse Road
Bourne, MA 02532
1-800-748-3583 (Inside U.S.)
1-508-743-8517 (Outside U.S.)
sessions@xpressreg.net
Exhibitor Registration
Exhibitors or Marketing Professionals who want to display products or services at Scientific Sessions 2018 can visit our special Exhibitor site starting June 28.

Group Registration
Group Registration is for Primary Contacts only who wish to register more than 10 people. Visit the Group Registration page to start your group registration process.

Media Registration
Visit the AHA Newsroom page to get started.

Online Industry Newsroom
Are you interested in providing materials to media covering Scientific Sessions 2018? Register for our Online Industry Newsroom and get started.


Refunds, Substitution and Name Change Policy
  • Refunds on or before the due date of (date TBA) will be provided less a $75 processing fee. No refunds will be given after (date TBA).
  • Substitutions are allowed but the registration type will not change. You may only submit substitutions for equal type registrations (i.e. Nurse to Nurse, Member to Member, Nonmember to Nonmember). A $20 fee will apply per substitution.

Cancellation Policy
CDS must receive written notice by (date TBA), 12:00 Midnight EST in order to receive a refund less $75 processing fee. Cancellation requests received after (date TBA), 12:00 Midnight EST will not be refunded. Ticketed events are non-refundable. No refunds will be issued until 7 – 15 days post event.


Visit the Registration Resource Center (RRC):

  • Update Contact Information
  • Upgrade Registration/Add Events
  • Print Receipt
  • Receive Email Confirmation
  • View Badge Composite
  • Book Housing
  • Invite a Colleague to Scientific Sessions
  • Print VISA letter

Membership Discounts

You must be a AHA/ASA Professional Member at the time of registration to qualify for discounted member rates.

Requirements for Discounted Rates

  • Student/Trainee Verification of status is required either by mailing to Convention Data Services in advance or by bringing verification letter onsite. Must still be in training as an undergraduate, graduate, or postdoctoral/clinical fellow.
     
  • TechnicianVerification of status is required either by mailing to Convention Data Services in advance or by bringing verification letter onsite. Must be full-time laboratory technician, research technician or cardiovascular technologist.

    Before receiving registration materials onsite, member and nonmember Student/Trainee or Technicians must provide proof of status with a current license or certificate, student ID or a letter written on official letterhead and signed by department head, mentor or supervisor. The full nonmember fee will be charged if verification is not provided.

    Verification can be presented on-site or sent to
    :
    Convention Data Services
    Scientific Sessions 2018
    107 Waterhouse Road
    Bourne, MA 02532
    Fax: 508-743-9607
    Email: Sessions@xpressreg.net
     
  • Nurse, Paramedic or EMT — Must be Plus, Premium or General Professional Member of the AHA/ASA, and full-time practicing licensed and/or certified nurse, paramedic or EMT. Badge reads "Nurse/Nurse Practitioner" or "EMT/Paramedic" respectively. Note: Non-member nurses, paramedics or EMTs who join at the Early Career level are not eligible for the discounted rates. 
     
  • Early Career — Category is restricted to investigators, clinicians or health professionals who have completed training within the last four years. Also applies to physicians or scientists in their first four years after their first faculty appointment.
    Note: Early Career Nonmembers will be asked a series of qualifying questions during the online registration process. AHA has the right to charge the appropriate nonmember rate if Early Career Nonmember registration is not applicable.
     
  • Premium Emeritus Member — Category is limited to professional members 65 years or older who have requested and received emeritus status from the association before registering.
     
  • Guest Registration — Guest registration is defined as a spouse or family member of a professional registrant or a guest of an exhibiting company. Guest registrants are only permitted in the Science & Technology Hall. If you wish to access the full meeting, full registration is required. All guests who register onsite must present a Government issued photo ID and be accompanied by the conference registrant before receiving a badge onsite.

AHA Harassment Policy

The AHA requires that all faculty, attendees, exhibitors, presenters, contractors, vendors and volunteers of this AHA meeting comply with all federal, state and local laws and regulations, including those that prohibit harassment and discrimination against individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin.

AHA Policies Regarding Infants and Children

  • Children over 6 months and under the age of 18 years are not allowed in the Science and Technology Hall.
  • Infants under the age of 6 months are allowed in the Science and Technology Hall during exhibit hours only. Parents of infants must sign a liability waiver onsite that reflects permission has been given for the infant to be carried into the Science and Technology Hall.
  • For reasons of insurance liability and safety, infants must be held at all times.
  • Strollers and infant carriers are not allowed in the Science and Technology Hall.
  • Because of limited seating capacity and the highly technical nature of the program, children are not allowed to attend presentations.
  • For safety reasons, children are not permitted in the Poster Hall.

International Travelers

The American Heart Association welcomes our international attendees to Scientific Sessions 2018.

Consulate and Embassy Information (opens in new window)
Find U.S. consulates and embassies in your country.


Important Visa Information for International Registrants

Visa Information Letter
Begin your visa application process as soon as possible. Consulates in some countries take several months to process applications.

Invitation Letters
Invitation letters will be available only after your registration has been confirmed. You can submit this letter with your visa application to verify the name, dates, location and purpose of Scientific Sessions 2018.

Attendance Verification Documentation
There are two types of verification generated through the registration process:

  • Official Letter of Invitation for Meeting Attendees: This letter will be generated only after your registration has been confirmed. You can submit this letter with your visa application to verify the name, dates, location and purpose of Scientific Sessions 2018. 
  • Registration Confirmation: Once you have registered for the meeting, you will receive an e-mail confirmation that you can refer to during your visa interview.

Visa Delays
If your visa application to attend Scientific Sessions 2018 is pending after 45 days and you feel you are at risk to miss the conference, report your case to the National Academies. Complete the questionnaire (opens in new window) and answer the question "Purpose of Visit" by typing "AHA Scientific Sessions 2018" to help the National Academies identify you as an AHA Scientific Sessions 2018 meeting participant.

Visa Denials
Registration Refunds Due to a Visa Denial: Visa processing may require long lead times. Please plan accordingly! We highly recommend you apply for the U.S. visa three to four months in advance. If your visa has been denied and you would like to be considered for registration refund, please make sure you have either an official denial document from the U.S. consulate or a stamped copy of your application form, showing the date when you applied and the date your visa application has been denied.

Travelers from the 27 countries with visa waivers - New passports issued by the Visa Waiver Program countries on or after Oct. 26, 2006 must be e-Passports that include an integrated computer chip. If your passport does not have this feature, you can still travel without a visa if it is a valid passport issued:
  • Between Oct. 26, 2005 and Oct. 25, 2006, and includes a digital photograph, or
  • Before Oct. 25, 2005, and includes a machine-readable area.

If you were issued a passport on or after Oct. 26, 2006, and it is not an e-Passport, you will need to obtain a visa waiver to attend Scientific Sessions 2016: U.S. Visa Waiver Program (opens in new window)

Helpful Links:

Housing

Hotel

Watch this space for member and nonmember housing information.


Group Housing

Watch this space for Group Housing information.

Chicago, Illinois

Transportation

Information about travel to the aiports, hotels, and around town can be found here, later in 2018.