Registration and Housing

BCVS Scientific Sessions 2020

Basic Cardiovascular Science Scientific Sessions
Emerging Opportunities in Cardiovascular Diseases

July 27–30, 2020
Hilton Chicago — Chicago, Illinois

 
Registration Information
Last day for EARLY Registration is May 26!



Abstract Submission
NEW Submission extended to Wed., April 8 at 11:59 p.m. CDT/UTC-5


NEW See important update to abstract submission process

Member Rates

Professional AHA MembersEarly Rate: on or
before May 26, 2020
Advance Rate: May 27
to June 23, 2020 
Standard Rate
June 24, 2020 and after
Premium Professional Plus Member$500$600$700
Premium Professional Member$500$600$700
General Professional Member$800$900$1,000
Emeritus Council Member$200$300$400
Early Career Member$375$450$575
Nurse/Allied Health/Other Premium Professional Plus Member$375$450$575
Nurse/Allied Health/Other Premium Professional Member$375$450$595
Nurse/Allied Health/ Other General Professional Member$375$470$570
Student/Trainee Member**$250$350$450
Professional Associate Member$800$875$1,000

**See Membership discounts below

Nonmember Rates

NonmembersEarly Rate: on or
before May 26, 2020
Advance Rate: May 27
to June 23, 2020
Standard Rate:
June 24, 2020 and after
Nonmember$900$975$1,100
Nurse/Allied Health/Other Nonmember$695$770$895
Early Career Nonmember$675$750$875
Student/Trainee Nonmember**$550$650$750

Optional Activities

This is where you'll find information on special lunches, etc. during the conference.

Registration Information

Basic Cardiovascular Sciences 2020 Scientific Conferences
July 27–30, 2020
Chicago, Illinois

Terms and Conditions

Badge Information
Attendees registering in advance will find their badge and conference materials at the American Heart Association registration desk at the Hilton Chicago

Information for International Attendees
This section of our website provides our international audience with important information, including links to consulates and embassies, to help you obtain your visa.  Please begin your visa application process as soon as possible.  Consulates in some countries take several months to process applications.  If you require a personalized visa invitation letter, you must register for this conference first.  A letter will automatically be sent to you afterwards via e-mail.

Media Registrants
Reporters, writers, producers or editors with credentials from a newspaper, magazine, online news service, radio or TV network or station, wire service and syndicate may register to attend the Basic Cardiovascular Sciences Scientific Sessions.  Media interested in attending should contact the Corporate and Media Communications office at (214) 706-1396 or visit the newsroom website.

Payment Details
Full payment must be received with your registration form. Make checks payable to the American Heart Association or charge your registration to American Express, Discover, VISA or MasterCard. Registrations without complete payment will not be processed. Wire transfers and purchase orders are not accepted.

Written Confirmation
Registrants will receive written confirmation/receipt of registration via e-mail. 

Refunds
Registrants who cancel must request a refund of fees paid in writing. Cancellation requests received at Convention Data Services by June 26, 2020, midnight EST will be processed, less a $75 administrative fee. No refunds will be issued until 7 – 15 days post-event. No refunds will be made after June 26, 2020. Ticketed events are non-refundable. Refunds will not be granted for no-shows after the conference. No refunds will be issued onsite.

2020 Special Circumstances for COVID-19*
In the event of a national disaster or other global disturbance, AHA will provide guidance on any special considerations related to the refund policy for AHA scientific meetings.

Refunds will be provided in the following circumstances:

  • Full refunds granted, at any time, for individuals who are unable to travel due to government travel bans. For example, countries banned from entering the US.
  • Full refunds, at any time, for individuals affected by a natural disaster.
  • Full refunds, at any time, for individuals that have a death in their immediate family, medical diagnosis resulting in the inability to travel, or visa not issued.
  • A refund of 50% will be provided after the cancellation deadline in the event of a company/institution travel restriction due COVID-19. Official documentation of travel restrictions is required in order to process refunds.
*In effect through June 30, 2020.

 

Email cancellation requests to: heartconferences@xpressreg.net

Please Note: The American Heart Association shall not be liable for cancellation of the Basic Cardiovascular Sciences Scientific Sessions caused by labor strikes, civil disorders, fires, weather conditions, or other acts of God or for any damages or losses resulting from such cancellation.

Membership Discounts

You must be an AHA Professional Member at the time of registration to qualify for discounted member rates.

Requirements for Discounted Rates

  • Student/TraineeVerification of status is required either by mailing to Convention Data Services in advance or by bringing verification letter onsite. Must still be in training as an undergraduate, graduate, or postdoctoral/clinical fellow.
     
  • TechnicianVerification of status is required either by mailing to Convention Data Services in advance or by bringing verification letter onsite. Must be full-time laboratory technician, research technician or cardiovascular technologist.

    Before receiving registration materials onsite, member and nonmember Student/Trainee or Technicians must provide proof of status with a current license or certificate, student ID or a letter written on official letterhead and signed by department head, mentor or supervisor. The full nonmember fee will be charged if verification is not provided.

    Verification can be presented on-site or sent to:
    Convention Data Services
    BCVS 2020 Scientific Sessions
    7 Technology Park Drive
    Bourne, MA 02532
    Fax: 508-742-9610
    Email: heartconferences@xpressreg.net.
     
  • Nurse, Nurse Practitioner, EMT/Paramedic — Must be Plus, Premium or General Professional Member of the AHA/ASA, and full-time practicing licensed and/or certified nurse, paramedic or EMT. Badge reads "Nurse/Nurse Practitioner" or "EMT/Paramedic" respectively. Note: Non-member nurses, paramedics or EMTs who join at the Early Career level are not eligible for the discounted rates.
     
  • Early Career — Category is restricted to investigators, clinicians or health professionals who have completed training within the last four years. Also applies to physicians or scientists in their first four years after their first faculty appointment. Note: Early Career Nonmembers will be asked a series of qualifying questions during the online registration process. AHA has the right to charge the appropriate nonmember rate if Early Career Nonmember registration is not applicable. 
     
  • Premium Emeritus Member — Category is limited to professional members 65 years or older who have requested and received emeritus status from the association before registering.

Housing Information

Hotel

Hilton Chicago
720 S. Michigan Ave.
Chicago, IL 60605

Check this space for a link to book your housing closer to the conference.

Chicago, Illinois

Discover all the fascinating things there are to see and do in Chicago. Whether it's touring Wrigley Field, one of the oldest ballparks in the nation; viewing public art by Picasso, Miro and Matisse; or visiting internationally renowned collections at the city's many museums. Learn more at Choose Chicago (page opens in new window)

Transportation

This is where you will find information about getting around Chicago. Check back in Spring 2020.

International Travelers

The American Heart Association welcomes international attendees to BCVS 2020.

Important Visa Information for International Registrants

Visa Information Letter
Begin your visa application process as soon as possible. Consulates in some countries take several months to process applications.

Invitation Letters
Invitation letters will be available only after your registration has been confirmed. You can submit this letter with your visa application to verify the name, dates, location and purpose of BCVS 2020.

Attendance Verification Documentation
There are two types of verification generated through the registration process:

  • Official Letter of Invitation for Meeting Attendees: This letter will be generated only after your registration has been confirmed. You can submit this letter with your visa application to verify the name, dates, location and purpose of BCVS 2020.
     
  • Registration Confirmation: Once you have registered for the meeting, you will receive an e-mail confirmation that you can refer to during your visa interview.

Visa Delays
If your visa application to attend BCVS 2020 is pending after 45 days and you feel you are at risk to miss the conference, report your case to the National Academies. Complete the questionnaire (opens in new window) and answer the question "Purpose of Visit" by typing "AHA BCVS 2020" to help the National Academies identify you as an AHA BCVS 2020 Scientific Sessions meeting participant.

Visa Denials
Registration Refunds Due to a Visa Denial: Visa processing may require long lead times. Please plan accordingly! We highly recommend you apply for the U.S. visa three to four months in advance. If your visa has been denied and you would like to be considered for registration refund, please make sure you have either an official denial document from the U.S. consulate or a stamped copy of your application form, showing the date when you applied and the date your visa application has been denied.

Visa Waivers
Travelers from the 27 countries with visa waivers - New passports issued by the Visa Waiver Program countries on or after Oct. 26, 2006 must be e-Passports that include an integrated computer chip. If your passport does not have this feature, you can still travel without a visa if it is a valid passport issued:

  • Between Oct. 26, 2005 and Oct. 25, 2006, and includes a digital photograph, or
  • Before Oct. 25, 2005, and includes a machine-readable area.

If you were issued a passport on or after Oct. 26, 2006, and it is not an e-Passport, you will need to obtain a visa waiver to attend BCVS 2020 Scientific Sessions : U.S. Visa Waiver Program (opens in new window)

Helpful Links: (all links below open in new window)

AHA Harassment Policy

The AHA requires that all faculty, attendees, exhibitors, presenters, contractors, vendors and volunteers of this AHA meeting comply with all federal, state and local laws and regulations, including those that prohibit harassment and discrimination against individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin.

Questions

Membership

Contact: Lippincott Williams and Wilkins
Phone: (800) 787-8984 or (301) 223-2307
Fax: (301) 223-2355
Email: ahacustomerservice@lww.com
Registration

Contact: Convention Data Services (CDS)
Phone: (866) 639-7214 or (508) 743-8528
Fax: (508) 743-9607
Email: heartconferences@xpressreg.net