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Sponsor/Mentor Information Page

The applicant will not be able to submit the application without these documents; therefore, it is important to meet the applicant's deadline. Send Word or pdf documents by e-mail to the applicant.
The applicant will upload the documents into the application.


Sponsors of AHA Predoctoral Fellowship and AHA Postdoctoral Fellowship Applicants:

Each fellowship applicant must have a sponsor. A sponsor is expected to be a senior investigator. It is particularly important for the new fellow to receive wise counsel and direction from a sponsor who is interested in the conduct and progress of the research project during the research-training period.

Note: A co-sponsor is a joint sponsor. This individual has the same responsibilities as the sponsor.

A Sponsor or Co-Sponsor may not also serve as a Referent. If you have been asked to provide a reference document, notify the applicant immediately.

The sponsor must provide the four documents listed below. If a co-sponsor has been named, the sponsor should obtain information from the co-sponsor for inclusion in documents 2, 3 and 4. The sponsor and co-sponsor should each forward their biosketches to the fellow.

Sponsors Named in Institutional Undergraduate Fellowship Program Application:

Sponsors named on applications to the Institutional Undergraduate Fellowship Program are to provide a biosketch and table of past and current predoctoral and postdoctoral trainees only (document 1 and 2 below). Send these items to the Program Director (applicant) via email.

Format/Type Requirements

Follow the format and type requirements below when creating your documents. No more than 15 characters per inch (cpi) or an average of no more than 15 cpi (cpi includes symbols, punctuation and spaces).

  • No less than ¾" margins
  • 60 lines per page are the maximum allowed. (The average number of lines per page using the font and point size below will be approximately 50-55 lines.)
  • Arial font style, 12-point font size for Windows users; Helvetica font style, 12-point font size for Macintosh users.

The documents are required to be separate files. Please comply with page limits.

Document 1: Biographical Sketch of Sponsor/Co-sponsor (five-page limit)

Submit your NIH PHS SF424 (R&R) Biographical Sketch

If you do not have an NIH biographical sketch, create a five-column table titled, SPONSOR'S BIOGRAPHICAL SKETCH. Follow the format and illustration below. Begin with entry into college and include postdoctoral training. Enter as many rows as needed.

Sponsor's Biographical Sketch - Education & Training - Sample Table
Institution & LocationDates AttendedDegree (if applicable)Conferred (mm/yy)Field of Study

In this same document, create a section titled, Positions, Publications and Research Support.

  1. Positions/Employment, Memberships and Honors - List in chronological order previous positions, concluding with your present position. Include start/end dates, position title, name of organization and department. Also list other experience and professional memberships, and academic/professional honors received. If necessary, senior applicants may list previous employment for the past 15 years and should be selective regarding memberships/honors.
  2. Peer-Reviewed Publications - List, in chronological order, selected peer-reviewed publications. Do not include publications submitted or in preparation.
  3. Research Support - List elected ongoing or completed (during the last three years) research projects. Give project number, agency, title of project, and dates of award. Then briefly indicate the overall goals of the project and your role (e.g., PI, co-investigator, consultant) in the research project. Do not list award amount or percent effort in projects.

Document 2: Sponsor's/Co-Sponsor’s Past and Current Trainees (three-page limit per sponsor)

Create a document titled, SPONSOR’S PAST AND CURRENT TRAINEES.

  1. Create a new Word document.
  2. Format the document with .75 margins on all sides.
    You may use either portrait (vertical) or landscape (horizontal) orientation.
    *If you use landscape orientation, Grants@Heart will print the page vertically Your formatting will be retained.
  3. Copy and paste the chart below onto your formatted document or insert a new table with seven columns.
  4. Use Arial 12-point for Windows or Helvetica 12-point for Macintosh, including the column headings.

Using the following table format, list predoctoral and postdoctoral trainees under the sponsor’s and co-sponsor’s supervision (within past five years, current and pending).

Indicate the source of stipend support for all current and pending trainees. Indicate in parentheses under the trainee name where the training with the faculty member occurred, if at a different institution. Exclude medical interns and residents, unless they are heavily engaged in laboratory research. For each trainee indicate period of predoctoral or postdoctoral training and any degree received; previous institution, degree, and year awarded prior to entry into training; title of the research project; and for past students/trainees, their current positions; or for current students, their source of support.

The co-sponsor is to send this document to the primary sponsor to upload into the application.

Rationale: The data in this table permit an evaluation of the success of the proposed faculty in facilitating the progression of students in their research careers, the ability of the faculty to commit appropriate time to mentoring additional trainees, and the institutions from which their trainees are selected.

Sponsor’s/Co-sponsor’s Predoctoral Trainees

Sponsor’s/Co-sponsor’s Predoctoral Trainees
Trainees of [Sponsor’s Name]
Past/Current TraineeTrainee Name
(Where Training Occurred)
Training Period
Prior Academic Degree Institution(s)Prior Academic Degree(s)Prior Academic Degree Year(s)Title of Research ProjectCurrent Position of Past Trainees/Source of Support of Current Trainees
PastJones, K.
U. of MDBA94Role of Transcription Factor X in Synaptic PlasticityAsst. Scientist, Scripps Research Foundation
Trainees of [Co-sponsor’s Name]

Sponsor’s/Co-sponsor’s Postdoctoral Trainees

Sponsor’s/Co-sponsor’s Postdoctoral Trainees
Trainees of [Sponsor’s Name]
Past/Current TraineeTrainee Name
(Where Training Occurred)
Postdoc Research Training PeriodPrior Academic Degree(s)Prior Academic Degree Year(s)Prior Academic Degree Institution(s)Title of Research ProjectCurrent Position of Past Trainees/Source of Support of Current Trainees
PastJones, T.
97-02MD/PhD97U. of MDRole of Transcription Factor X in Synaptic PlasticityAsst. Scientist, Scripps Research Foundation
Trainees of [Co-sponsor’s Name]

Document 3: Sponsor's and/Co-sponsor’s Training Plan (three-page limit)

Create a document titled, SPONSOR'S/CO-SPONSOR’S TRAINING PLAN.

**AHA now requires one document from the sponsor that includes information for the co-sponsor, if one has been named.**

The sponsor must provide a detailed plan for the proposed research training of this applicant, which should also encompass that of the co-sponsor (if applicable). Describe funds available to applicant from sponsor and co-sponsor. Provide the sponsor’s and co-sponsor’s assessment of the applicant. The document should include the following six items:

  1. Describe research in progress in the sponsor and co-sponsors labs.
  2. Describe the plan to develop the applicant's research capabilities, including a statement on the sequence in which the applicant will be given increasing personal responsibility for the conduct of research.
  3. Indicate other related training or course work which will be required for specific technical skills or methods the applicant will be expected to master and instruction in the responsible conduct of research (include the names, degrees and titles of other individuals who will be involved in training the applicant).
  4. Address the relationship of the research training plan to the applicant's career goals. Clarify the role the fellow played in the development of the research proposal.
  5. Provide the sponsor’s and co-sponsor’s assessment of the applicant.
  6. Describe the scope and source of all funds available to the applicant, including departmental and institutional funds. Because the fellow receives primarily stipend support from these awards, additional research support for the proposed project MUST come from the sponsors’ labs. Adequate current funding to support the fellow's project is a factor in the peer review criteria.

Document 4: Research Project Environment of Sponsor/Co-sponsor (no page limit)

Create a document titled, RESEARCH PROJECT ENVIRONMENT.

**AHA now requires one document from the sponsor that includes information for the co-sponsor, if one has been named.**

Note: This page is similar in format to the NIH PHS SF424 (R&R) Facilities & Other Resources form. Information from the NIH Resources form may be copied and used to create this document.

This document should include the sponsor’s and co-sponsor’s (if applicable) facilities to be used for the conduct of the proposed research. Indicate the performance sites and describe capacities, pertinent capabilities, relative proximity, and extent of availability to this project. Use the following sub-headings:

  • Laboratory
  • Clinical
  • Animal
  • Computer
  • Office
  • Major Equipment (list the most important items already available for this project, noting the location and pertinent capabilities of each)
  • Other (identify support services and specify the extent to which they will be available to the project)