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Sponsor/Mentor Information Page

The applicant will not be able to submit the application without these documents; therefore, it is important to complete these documents prior to the application deadline.
Send Word or pdf documents by e-mail to the applicant.  The applicant will upload the documents into the application.

Institutional Award for Undergraduate Student Training
Provide documents 1 and 2 below:  A biosketch and table of past and current predoctoral and postdoctoral trainees.

AHA Predoctoral Fellowship and AHA Postdoctoral Fellowship
The sponsor must provide the four documents listed below. 

If a co-sponsor has been named, the sponsor and co-sponsor should each upload their biosketches and tables of current and former trainees (documents 1 and 2). The sponsor should obtain information from the co-sponsor for inclusion in one combined Training Plan (document 3) and one combined Research Project Environment (document 4).

Format/Type Requirements for All Documents

Follow the format and type requirements below when creating your documents. No more than 15 characters per inch (cpi) or an average of no more than 15 cpi (cpi includes symbols, punctuation and spaces).

  • No less than ¾" margins
  • 60 lines per page are the maximum allowed. (The average number of lines per page using the font and point size below will be approximately 50-55 lines.)
  • Arial font style, 12-point font size for Windows users; Helvetica font style, 12-point font size for Macintosh users.

The documents are required to be separate files. Please comply with page limits.

Document 1: Biographical Sketch of Sponsor/Co-sponsor (five-page limit per sponsor)

Submit NIH OMB No. 0925-0001 and 0925-0002
If you do not have an NIH biographical sketch, visit for instructions.


Document 2: Sponsor's/Co-Sponsor’s Past and Current Trainees (three-page limit per sponsor)

Using the following table format or download Current and Past Trainee Template (PDF). List predoctoral and postdoctoral trainees under mentor's supervision within past five years, current and pending.

Indicate the source of stipend support for all current and pending trainees. Indicate in parentheses under the trainee name where the training with the faculty member occurred, if at a different institution. Exclude medical interns and residents, unless they are heavily engaged in laboratory research. For each trainee indicate period of predoctoral or postdoctoral training and any degree received; previous institution, degree, and year awarded prior to entry into training; title of the research project; and for past students/trainees, their current positions; or for current students, their source of support.

Predoctoral Trainees of [Mentor's Name]

Past / Current TraineeTrainee Name
(Where Training Occurred)
Training Period
Prior Academic Degree
Prior Academic Degree(s)Prior Academic Degree
Title of Research ProjectCurrent Position of Past Trainees / Source of Support of Current Trainees
PastJones, K.
U. of MDBA94Role of Transcription Factor X in Synaptic PlasticityAsst. Scientist, Scripps Research Foundation

Postdoctoral Trainees of [Mentor's Name]

Past / Current TraineeTrainee Name
(Where Training Occurred)
Postdoc Research Training PeriodPrior Academic Degree(s)Prior Academic Degree Year(s)Prior Academic Degree Institution(s)Title of Research ProjectCurrent Position of Past Trainees / Source of Support of Current Trainees
CurrentJones, T.
18-22MD/PhD18U. of MDRole of Transcription Factor X in Synaptic PlasticityAsst. Scientist, Scripps Research Foundation

Document 3: Sponsor's/Co-sponsor’s Training Plan (three-page limit)

**AHA requires one document from the sponsor that includes information for the co-sponsor, if one has been named.**

The sponsor must provide a detailed plan for the proposed research training of this applicant, which should also encompass that of the co-sponsor (if applicable). Describe funds available to applicant from sponsor and co-sponsor. Provide the sponsor’s and co-sponsor’s assessment of the applicant. The document should include the following six items:

1. Describe research in progress in the sponsor’s and co-sponsor’s labs.

2. Describe the plan to develop the applicant's research capabilities, including a statement on the sequence in which the applicant will be given increasing personal responsibility for the conduct of research.

3. Indicate other related training or course work which will be required for specific technical skills or methods the applicant will be expected to master (include the names, degrees and titles of other individuals who will be involved in training the applicant).

4. Title a separate section, “Instruction in responsible conduct of research and rigor and reproducibility”. Include the names, degrees and titles of all individuals who will be involved in training the applicant. Is there a plan for instruction in the responsible conduct of research, taking into account the specific characteristics of the training program, the level of trainee experience, and the particular circumstances of the trainees?

The reviewers will evaluate the adequacy of the proposed training in relation to the following: A sufficiently broad selection of subject matter, such as conflict of interest, authorship, data management, human subjects and animal use, laboratory safety, research misconduct, research ethics. AHA does not require submission of the NIH RCR form

5. Address the relationship of the research training plan to the applicant's career goals. Clarify the role the fellow played in the development of the research proposal.

6. Provide the sponsor’s and co-sponsor’s assessment of the applicant.

Comment specifically on the following:
•   Why the applicant’s record and accomplishments merit AHA support;
•   Why you have taken a mentorship role for applicant;
•   How you will use your knowledge and professional influence to promote the applicant’s technical progress and career advancement.

Please AVOID referring to personal circumstances or attributes of the applicant: Marital status, age or gender (e.g. young, woman, man), juggling of factors such as child care or illness, and roles of the applicant outside of the professional setting (e.g. mother, husband, father).

7. Describe the scope and source of all funds available to the applicant, including departmental and institutional funds. Because the fellow receives primarily stipend support from these awards, additional research support for the proposed project MUST come from the sponsors’ labs. Adequate current funding to support the fellow's project is a factor in the peer review criteria.

Document 4: Research Project Environment of Sponsor/Co-sponsor (no page limit)

**AHA requires one document from the sponsor that also includes information for the co-sponsor, if one has been named.**

Note: This page is similar in format to the NIH PHS SF424 (R&R) Facilities & Other Resources form. Information from the NIH Resources form may be copied and used to create this document.

This document should include the sponsor’s and co-sponsor’s (if applicable) facilities to be used for the conduct of the proposed research. Indicate the performance sites and describe capacities, pertinent capabilities, relative proximity, and extent of availability to this project. Use the following sub-headings:

  • Laboratory
  • Clinical
  • Animal
  • Computer
  • Office
  • Major Equipment (list the most important items already available for this project, noting the location and pertinent capabilities of each)
  • Other (identify support services and specify the extent to which they will be available to the project)