Sponsor/Mentor Information


The applicant will not be able to submit the application without these documents; therefore, it is important to complete these documents prior to the application deadline.

Send Word or pdf documents by e-mail to the applicant. The applicant will upload the documents into the application.

 

Sponsors of AHA Predoctoral Fellowship and AHA Postdoctoral Fellowship Applicants:

Each fellowship applicant must have a sponsor. A sponsor is expected to be an established investigator. It is particularly important for a fellow to receive wise counsel and direction from a sponsor who is interested in the conduct and progress of the research project during the research-training period.

Note: A co-sponsor is a joint sponsor. This individual has the same responsibilities as the sponsor.

A Sponsor or Co-Sponsor may not also serve as a Referent. If you have been asked to provide a reference document, notify the applicant immediately.

The sponsor must provide the four documents listed below. If a co-sponsor has been named, the sponsor should obtain information from the co-sponsor for inclusion in the Training Plan and Research Project Environment. The sponsor and co-sponsor should each forward their biosketches and lists of current and former trainees to the fellow.


Sponsors Named in Application for Institutional Award for Undergraduate Student Training:

Sponsors named on applications to the Institutional Undergraduate Student Program are to provide a biosketch and table of past and current predoctoral and postdoctoral trainees only (documents 1 and 2 below). Send these items to the Program Director (applicant) via email.


Format/Type Requirements for All Documents

Follow the format and type requirements below when creating your documents. No more than 15 characters per inch (cpi) or an average of no more than 15 cpi (cpi includes symbols, punctuation and spaces).

  • No less than ¾" margins
  • 60 lines per page are the maximum allowed. (The average number of lines per page using the font and point size below will be approximately 50-55 lines.)
  • Arial font style, 12-point font size for Windows users; Helvetica font style, 12-point font size for Macintosh users.

The documents are required to be separate files. Please comply with page limits.


Document 1: Biographical Sketch of Sponsor/Co-sponsor (five-page limit)

OMB No. 0925-0001 and 0925-0002 (Rev. 03/2020 Approved Through 02/28/2023).

Figures, tables (other than those included in the provided format pages), or graphics are not allowed in the biosketch. Do not embed or attach files (e.g. video, graphics, sound, data). The biosketch may not exceed five pages per person. This five-page limit includes the Education and Training table at the top of the first page.

Name: Fill in your name as it appears in professional correspondence and publications.

eRA Commons User Name: Complete this field if you are registered in the NIH’s eRA Commons. The "eRA Commons User Name" field is optional for AHA proposals.

Position Title: Fill in your academic position or professional title.

Education: Create a four-column table, as in the example below. Begin with the baccalaureate or other initial professional education, such as nursing. Include postdoctoral, residency, and clinical fellowship training, as applicable, listing each separately.

For each entry provide:

  • the name and location of the institution
  • the degree received (if applicable)
  • the month and year of end date (or expected end date).
    For fellowship applicants only, also include the month and year of start date.
  • the field of study (for residency entries, the field of study should reflect the area of residency training)

Following the education block, complete Sections A-D of the biographical sketch.

  1. Personal Statement
  2. Positions and Honors
  3. Contributions to Science
  4. Additional Information: Research Support and/or Scholastic Performance

Document 2: Sponsor's/Co-Sponsor’s Past and Current Trainees (three-page limit per sponsor)

Create a document titled, SPONSOR’S PAST AND CURRENT TRAINEES.

You may use either portrait (vertical) or landscape (horizontal) orientation. Using the following table format, list predoctoral and postdoctoral trainees under the sponsor’s and co-sponsor’s supervision (within past five years, current and pending).

Indicate the source of stipend support for all current and pending trainees. Indicate in parentheses under the trainee name where the training with the faculty member occurred, if at a different institution. Exclude medical interns and residents, unless they are heavily engaged in laboratory research. For each trainee indicate period of predoctoral or postdoctoral training and any degree received; previous institution, degree, and year awarded prior to entry into training; title of the research project; and for past students/trainees, their current positions; or for current students, their source of support.

The co-sponsor is to send this document to the primary sponsor to upload into the application.

Rationale: The data in this table permit an evaluation of the success of the proposed faculty in facilitating the progression of students in their research careers, the ability of the faculty to commit appropriate time to mentoring additional trainees, and the institutions from which their trainees are selected.

Sponsor’s/Co-sponsor’s Predoctoral Trainees

Sponsor’s/Co-sponsor’s Predoctoral Trainees
Trainees of [Sponsor’s Name]              
Past/Current Trainee Trainee Name (Where Training Occurred)  Training Period (Degree)  Prior Academic Degree Institution(s Prior Academic Degree(s)  Prior Academic Degree Year(s)  Title of Research Project  Current Position of Past Trainees/Source of Support of Current Trainees 
 Past  Jones, K. (Harvard)  94-99 (PhD)  U. of MD  BA  94 Role of Transcription Factor X in Synaptic Plasticity
Asst. Scientist, Scripps Research Foundation 
               
Trainees of [Co-sponsor’s Name]              
               

 

Sponsor’s/Co-sponsor’s Postdoctoral Trainees

Sponsor’s/Co-sponsor’s Postdoctoral Trainees
Trainees of [Sponsor’s Name]               
Past/Current Trainee Trainee Name (Where Training Occurred)  Postdoc Research Training Period (Degree)  Prior Academic Degree(s)  Prior Academic Degree Year(s) Prior Academic Degree Institution(s)
Title of Research Project  
Current Position of Past Trainees/Source of Support of Current Trainees  
 Past  Jones, T. (Cornell) 97-02  MD/PhD
97  U. of MD  Role of Transcription Factor X in Synaptic Plasticity  Asst. Scientist, Scripps Research Foundation 
                
Trainees of [Co-sponsor’s Name]              
                

 


 

Document 3: Sponsor's/Co-sponsor’s Training Plan (three-page limit)

Create a document titled, SPONSOR'S/CO-SPONSOR’S TRAINING PLAN.

**AHA now requires one document from the sponsor that includes information for the co-sponsor, if one has been named.**

The sponsor must provide a detailed plan for the proposed research training of this applicant, which should also encompass that of the co-sponsor (if applicable). Describe funds available to applicant from sponsor and co-sponsor. Provide the sponsor’s and co-sponsor’s assessment of the applicant. The document should include the following six items:

  1. Describe research in progress in the sponsor’s and co-sponsor’s labs.
  2. Describe the plan to develop the applicant's research capabilities, including a statement on the sequence in which the applicant will be given increasing personal responsibility for the conduct of research.
  3. Indicate other related training or course work which will be required for specific technical skills or methods the applicant will be expected to master (include the names, degrees and titles of other individuals who will be involved in training the applicant).
  4. Title a separate section, “Instruction in responsible conduct of research and rigor and reproducibility”. Include the names, degrees and titles of all individuals who will be involved in training the applicant. Is there a plan for instruction in the responsible conduct of research, taking into account the specific characteristics of the training program, the level of trainee experience, and the particular circumstances of the trainees?
    The reviewers will evaluate the adequacy of the proposed training in relation to the following: A sufficiently broad selection of subject matter, such as conflict of interest, authorship, data management, human subjects and animal use, laboratory safety, research misconduct, research ethics. AHA does not require submission of the NIH RCR form
  5. Address the relationship of the research training plan to the applicant's career goals. Clarify the role the fellow played in the development of the research proposal.
  6. Provide the sponsor’s and co-sponsor’s assessment of the applicant.
  7. Comment specifically on the following:

    • Why the applicant’s record and accomplishments merit AHA support;
    • Why you have taken a mentorship role for applicant;
    • How you will use your knowledge and professional influence to promote the applicant’s technical progress and career advancement.

    Please AVOID referring to personal circumstances or attributes of the applicant: Marital status, age or gender (e.g. young, woman, man), juggling of factors such as child care or illness, and roles of the applicant outside of the professional setting (e.g. mother, husband, father).

  8. Describe the scope and source of all funds available to the applicant, including departmental and institutional funds. Because the fellow receives primarily stipend support from these awards, additional research support for the proposed project MUST come from the sponsors’ labs. Adequate current funding to support the fellow's project is a factor in the peer review criteria.

Document 4: Research Project Environment of Sponsor/Co-sponsor (no page limit)

Create a document titled, RESEARCH PROJECT ENVIRONMENT.

**AHA now requires one document from the sponsor that includes information for the co-sponsor, if one has been named.**

Note: This page is similar in format to the NIH PHS SF424 (R&R) Facilities & Other Resources form. Information from the NIH Resources form may be copied and used to create this document.

This document should include the sponsor’s and co-sponsor’s (if applicable) facilities to be used for the conduct of the proposed research. Indicate the performance sites and describe capacities, pertinent capabilities, relative proximity, and extent of availability to this project. Use the following sub-headings:

  • Laboratory
  • Clinical
  • Animal
  • Computer
  • Office
  • Major Equipment (list the most important items already available for this project, noting the location and pertinent capabilities of each)
  • Other (identify support services and specify the extent to which they will be available to the project)