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Collaborative Sciences Award - Letter of Intent Instructions

Applicants are required to submit a Letter of Intent (LOI) for the Collaborative Sciences Award.

The deadline is Wednesday, November 1, 2017 at 5:00 p.m. Central Time.

Letters of Intent must be submitted via Grants@Heart.

Please note: Only applicants who submit a LOI and are INVITED to apply may submit a full application. Full application deadline is Monday, February 5, 2018.


Applicants to the Collaborative Sciences Award program will submit one application jointly.

Applicants must determine which of their respective institutions will administer the project (if applicants are from more than one institution). The Co-Principal Investigator from the institution that will administer the award should initiate the application process. The investigator who initiates the application will be considered the administrative co-Principal Investigator on the application.

The Co-Principal Investigator who initiates the application in Grants@Heart must name the other Co-Principal Investigator(s) in the application. A biosketch is required to be uploaded for each Co-Principal Investigator. Each biosketch has a 5-page limit.

Before beginning the LOI, review the program description, noting especially the sections describing the objective, target audience, restrictions, and peer review criteria.


  1. Log on to Grants@Heart and navigate as follows:
    Application Administration > Create New Application
    1. In the “Select a Funding Component” drop down list, select “Association Wide”
    2. In the “Select Program” drop down list, click “2018 Collaborative Sciences Award"

     
  2. Complete the Pre-Submission Questionnaire
    These questions help determine your eligibility to apply for this award.
    1. If your eligibility is confirmed with the answers you provide, you will be granted immediate access to complete a LOI.
    2. If you miss a question, you will receive a message that you provided an unacceptable response (or responses) to the questionnaire. You will be asked to clarify response(s), which will be monitored by an AHA staff member. AHA will contact you regarding the explanation you provided for the incorrect response. If the explanation is acceptable, you will be allowed to continue with the LOI.

     
  3. Third Party Personnel
    The investigator initiating the application must name each co-Principal Investigator in the Third Party Personnel section of the application.
    • Each Co-Principal Investigator will receive an email invitation to join the application. This email is specific to the receiving investigator and should not be shared. A co-Principal Investigator who does not receive an email from grants@heart.org should call us at 214-360-6107 option 1.
    • All co-Principal Investigators must join the application. The application has a lock-and-release function that allows only one co-Principal Investigator at a time to edit the application. Investigators should click the “Release” button when finished editing the application. This will make the application available for editing by the other co-Principal Investigator(s).
      Once joined to the application, each co-Principal Investigator must review and update their own Advanced Profile and upload their biosketch.  Each biosketch has a 5-page limit.

     
  4. Project Summary
    1. Enter the percent effort you will devote to this project
    2. Enter a Project Title
    3. Complete the Project Summary
      Write a concise description or abstract describing the work proposed. This should be as brief as possible, since you also will be required to upload a separate LOI document. Note: This field will not accept special characters or keystrokes (e.g., β, π, etc.).

     
  5. Science Classifications and Research Classification
    These classifications are independent of each other and will not affect the peer review of your application.The Co-Principal Investigator who initiates the application should use the first science classification to identify his/her science area. Use the second science classification to identify the other named Co-Principal Investigator’s science area.
    1. Research Classification Type: Select the Research Type that best fits the research being conducted in your lab (basic, clinical, or population).
      1. Indicate whether your research is translational in nature
    2. Major Science Classification: Choose both a Major Class 1 and a Major Class 2.
      1. For each major classification, you may select up to six sub-classifications to identify the appropriate scientific expertise.
      2. Current science classifications are listed on the AHA website.

     
  6. Advanced Profile
    In this section of the application, you will provide information about yourself, your academic career, professional time, citizenship, location of work for the research project and college degrees. Save each section as you complete it.

     
  7. Institutional Personnel
    1. Enter supervisor’s and department head’s information.
    2. Select the Grants Officer and Fiscal Officer from your Sponsoring Institution.
      The Grants Officer and Fiscal Officer must be selected from the list of registered users. Contact your institution’s grants office if you are unsure of which person to select from the list. It is important to select the correct Grants Officer as he or she is responsible for the final submission of your LOI to the AHA.

     
  8. Science/Evaluation Information
    1. Upload your LOI as a pdf document (limited to 5 pages)
      A letter of intent is required to ensure responsiveness to the novel, collaborative nature of this program. The novel relationship and proposed collaboration of investigators from at least two widely disparate disciplines will be given the most weight in evaluating the LOI to determine which teams will be invited to submit full applications.

      The letter must describe an innovative, collaborative approach to research which incorporates a novel grouping of investigators from at least two widely disparate disciplines and/or areas of expertise. The written summary must focus on the collaborative relationship of the investigators, such that the scientific objectives cannot be achieved without the efforts of at least two co-principal investigators and their respective disciplines and expertise. The combination and integration of studies may be inclusive of basic, clinical, population, behavioral, and/or translational research.
       
    2. Upload your biosketch (limited to 5 pages)
      Use of the NIH biographical sketch is required for AHA programs. Applicants to AHA research programs should use the NIH biographical sketch PHS SF424 (R&R).
      Refer to the AHA Application Instructions for further information and a template.

     
  9. Submit to Grants Officer
    The LOI Application must be submitted to your institution’s Grants Officer. Allow your Grants Officer enough time to review and submit it to the AHA by the stated deadline.

    FORMAT/TYPE REQUIREMENTS

    The LOI must be created as a word-processed document, converted to a Portable Document Format (PDF) file, and uploaded to Grants@Heart. Only PDF files will be accepted.

    When creating the LOI, you must comply exactly with the AHA's format/type requirements and page limit. Failure to comply will result in the administrative withdrawal (disqualification) of the application.

    • Only Portable Document Format (PDF) files will be accepted
    • Document must be single-spaced
    • No more than 15 characters per inch (cpi) or an average of no more than 15 cpi (cpi includes symbols, punctuation and spaces)
    • No less than ¾" margins allowed.
    • Approximately 50-55 lines per page using the specified font and point size
    • Arial font style, 12-point font size for PC users; Helvetica font style, 12-point font size for Macintosh users
    • Figures, charts, tables, graphics and legends may be smaller in size but must be clear and legible
    • Five-page limit

    Users of other computer programs must adjust settings appropriately and should measure text after saving and printing as a PDF. Type requirements should be checked using a standard measuring device (such as a ruler), rather than relying on the font selected for a particular word processing/printer combination. Type size specifications must be observed in the text of your LOI or the application will not be reviewed and will be withdrawn. Adherence to font and margin requirements is necessary. No applicant should have an advantage over other applicants by providing more content in his/her application by using smaller, denser type. The AHA has the responsibility to make the final determination of conformance to format requirements and the authority to withdraw applications. This decision is final and not subject to appeal.

    Internet Web site addresses (URLs) may not be used to provide information necessary to the review because reviewers are under no obligation to view the Internet sites. Moreover, the reviewers are cautioned not to directly access an Internet site as it could compromise their anonymity.

    The only place a URL may be used is in the biographical sketch as described in the instructions for that form. Provide a URL to a full list of your published work as found in a publicly available digital database such as SciENcv or My Bibliography, which are maintained by the US National Library of Medicine.


    LOIs to the Collaborative Sciences Award will be assigned to a group of multidisciplinary reviewers. Your application may be reviewed by someone working in a related area and/or experts directly related to your science area. Aim the LOI at both the expert in the field and at the generalist. The LOI should be appropriate for reviewers who have a broad knowledge of the scientific area.



    For questions regarding this process or for technical assistance, please contact:

    General Questions
    (214) 360-6107, option 1
    apply@heart.org
    Technical Assistance
    (214) 360-6107, option 2
    login@heart.org
    Institutional Additions
    institutions@heart.org