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Collaborative Sciences Award - Letter of Intent

Collaborative Sciences Award – Letter of Intent Application Submission

The Letter of Intent Application deadline is Thursday, Nov. 3, 2016 at 5:00 p.m. Central Time.

Full application deadline is Thursday, Feb. 9, 2017

*Please note: only those applicants who submitted a Letter of Intent and are invited to apply may submit a full application.

Applicants to the Collaborative Sciences Award program will submit one application jointly.

Applicants must determine which of their respective institutions will administer the project (if applicants are from more than one institution). The Co-Principal Investigator from the institution that will administer the award should initiate the application process. The investigator that initiates the application will be considered the administrative co-Principal Investigator on the application. 

For the Letter of Intent, the Co-Principal Investigator who initiates the application in Grants@Heart must name the other Co-Principal Investigator(s) in the application. A biosketch is required to be uploaded for each Co-Principal Investigator. Each biosketch has a 5-page limit.

The Grants Officer from the administering/sponsoring institution will be responsible for completing the submission of the application to the AHA.


Before beginning the LOI, it is very important to review the program description, noting especially the sections describing the objective, target audience, restrictions, and peer review criteria. The LOI should be written to describe a proposed new innovative, collaborative approach to research which incorporates a novel grouping of investigators from at least two broad disciplines. The written summary must focus on the collaborative relationship, such that the scientific objectives cannot be achieved without the efforts of at least two co-principal investigators and their respective disciplines. The combination and integration of studies may be inclusive of basic, clinical, population and/or translational research. Peer review of the letters of intent will focus on adherence to this instruction. Only those invited by the AHA will be able to submit a full application to the Collaborative Sciences Award program.

For the Letter of Intent::

  • The investigator initiating the application must name each co-Principal Investigator in the Third Party Personnel section of the application. 
  • Each Co-Principal Investigator will receive an email invitation to join the application.  This email is specific to the receiving investigator and should not be shared.  If a co-Principal Investigator does not receive an email from, they should call us at 214-360-6107 option 1.
  • All co-Principal Investigators must join the application.  The application has a lock and release function that allows only one co-Principal Investigator at a time to edit the application.  Investigators should click the “Release” button when you are finished editing the application.  This will make the application available for editing by your co-Principal Investigator(s).
  • Once joined to the application, each co-Principal Investigator must review and update their own Advanced Profile and upload their biosketch.  Each biosketch has a 5-page limit.
  • In the Science Classification section of the application, the Co-Principal Investigator who initiates the application should use the first science classification to identify his/her science area. Use the second science classification to identify the other named Co-Principal Investigator’s science area.
  • The Letter of Intent (LOI) for the National Collaborative Sciences Award is limited to five pages.


The LOI must be created as a word-processed document, converted to a Portable Document Format (PDF) file, and uploaded to Grants@Heart. Only PDF files will be accepted.

When creating the LOI, you must comply exactly with the AHA's format/type requirements and page limit. Failure to comply will result in the administrative withdrawal (disqualification) of the application.

  • Only Portable Document Format (PDF) files will be accepted.
  • Document must be single-spaced.
  • No more than 15 characters per inch (cpi) or an average of no more than 15 cpi (cpi includes symbols, punctuation and spaces).
  • No less than ¾" margins allowed.
  • Approximately 50-55 lines per page using the specified font and point size
  • Arial font style, 12 point font size for PC users; Helvetica font style, 12 point font size for Macintosh users
  • Figures, charts, tables, graphics and legends may be smaller in size but must be clear and legible
  • Five page limit

Users of other computer programs must adjust settings appropriately and should measure text after saving and printing as a PDF. Type requirements should be checked using a standard measuring device (such as a ruler), rather than relying on the font selected for a particular word processing/printer combination. Type size specifications must be observed in the text of your LOI or the application will not be reviewed and will be withdrawn. Adherence to font and margin requirements is necessary. No applicant should have an advantage over other applicants by providing more content in his/her application by using smaller, denser type. The AHA has the responsibility to make the final determination of conformance to format requirements and the authority to withdraw applications. This decision is final and not subject to appeal.

Internet Web site addresses (URLs) may not be used to provide information necessary to the review because reviewers are under no obligation to view the Internet sites. Moreover, the reviewers are cautioned not to directly access an Internet site as it could compromise their anonymity.

The only place a URL may be used is in the biographical sketch as described in the instructions for that form. Provide a URL to a full list of your published work as found in a publicly available digital database such as SciENcv or My Bibliography, which are maintained by the US National Library of Medicine.

LOIs to the Collaborative Sciences Award will be assigned to a group of multidisciplinary reviewers. Your application may be reviewed by someone working in a related area and/or experts directly related to your science area. Aim the LOI at both the expert in the field and at the generalist. The LOI should be appropriate for reviewers who have a broad knowledge of the scientific area.

For questions regarding this process or for technical assistance, please contact:


General Questions
(214) 360-6107
Technical Assistance
(214) 360-6107
Institutional Additions