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Mentoring Team for the Career Development Award
Information Page

Note: The applicant cannot submit his/her application without your documents; therefore, it is important that you meet the applicant's deadline. Send your documents electronically to the applicant. The applicant will upload the documents to his/her application.

Mentoring Team: The award requires, at a minimum, a primary mentor and a secondary mentor who will provide counsel and direction and scholarship oversight. Up to three additional mentors may be named to the mentoring team. A mentoring team approach with a committed lead mentor is an essential piece. Applicants should clearly define each person’s role as part of the mentoring team.

The primary and secondary mentors should have, most importantly, prior history of successfully mentoring early career investigators to independence, track records of high quality investigation, academic accomplishment, and should be invested in the career progress of the early career scientist. The mentors’ primary function is to work with the applicant to develop the application and training plan, make necessary arrangements with the institution to conduct the proposed research work, enforce the appropriate timelines for accomplishment of the work, and guide the awardee toward a productive career in his/her chosen field.

  • One individual must be identified as the primary mentor who will coordinate the candidate’s research. The primary mentor should be an active investigator in the area of the proposed research and be committed both to the applicant’s career development and to the direct supervision of the applicant’s research. The mentors must document the availability of dedicated sufficient research support (e.g. time and effort) and facilities for high-quality research.
  • At least one mentor must be from outside of the applicant’s institution or department.
  • One mentor should be committed to guiding the applicant’s future grant writing endeavors (such as, how to write an R01 or equivalent).

Format/Type Requirements

Follow the format and type requirements below when creating your documents. This information can be provided as Word documents.

  • No more than 15 characters per inch (cpi) or an average of no more than 15 cpi (cpi includes symbols, punctuation and spaces)
  • No less than ¾" margins
  • 60 lines per page are the maximum allowed (The average number of lines per page using the font and point size below will be approximately 50-55 lines.)
  • Arial font style, 12-point font size for Windows users; Helvetica font style, 12 point font size for Macintosh users

The documents are required as separate files.  Please pay attention to page limits.

Document 1: Mentor’s Training Plan
(primary mentor only; 3-page limit)

Create a document using the following heading: MENTOR'S TRAINING PLAN.

Describe your detailed plan for the proposed research training of this applicant; describe funds available to applicant from the sponsor and provide an assessment of the applicant. The narrative should include the following items:

  1. Describe research in progress in the mentor's lab.
  2. Describe your plan to develop the applicant's research capabilities, including a statement on the sequence in which the applicant will be given increasing personal responsibility for the conduct of research.
  3. Indicate other related training or course work which will be required for specific technical skills or methods the applicant will expect to master (include the names, degrees and titles of other individuals who will be involved in training the applicant).
  4. Address the relationship of the research training plan to the applicant's career goals.
  5. Provide your assessment of the applicant.
  6. Describe the scope and source of all funds available to the applicant, including departmental and institutional funds.

Document 2: Mentor's Research Project Environment
(primary mentor only; no page limit)

Create a document using the following heading: MENTOR'S RESEARCH PROJECT ENVIRONMENT.

Note: This page is similar in format to the PHS SF424 (R&R) Facilities & Other Resources form used by the NIH. Information from the NIH Resources form can be copied and used to create this document.

Specify the facilities to be used for the conduct of the proposed research. Indicate the performance sites and describe capacities, pertinent capabilities, relative proximity, and extent of availability to this project. Use the following sub-headings:

  • Laboratory
  • Clinical
  • Animal
  • Computer
  • Office
  • Major Equipment (list the most important items already available for this project, noting the location and pertinent capabilities of each)
  • Other (identify support services and specify the extent to which they will be available to the project)

Document 3: Mentor's List of Past and Current Trainees
(primary and secondary mentors only; 3-page limit)

Create a document using the following heading: MENTOR’S LIST OF PAST AND CURRENT TRAINEES.

List trainees under your supervision (within past five years, current and pending). For past trainees, give the name of their present employer (institution) and position, title or occupation.

Document 4: Mentor's Biographical Sketch/Bibliography
(all members of mentoring team; 5-page limit)

Create a five-column table using the following heading: MENTOR'S BIOGRAPHICAL SKETCH/BIBLIOGRAPHY.

Note: The information required in the biographical sketch is similar in format to the PHS SF424 (R&R) Biographical Sketch used by the NIH. If you have a copy of a current biographical sketch that you submitted with an NIH application, you may use it for this AHA application.

If you don't have an NIH biographical sketch, create a Word-processed document following the format and illustration below. Begin with entry into college and include postdoctoral training. Enter as many rows as needed.

 

Mentor's Biographical Sketch - Education & Training - Sample Table
Mentor's Biographical Sketch - Education & Training - Sample Table
Institution & LocationDates AttendedDegree (if applicable)Conferred (mm/yy)Field of Study
     
     
     
     

In this same file, create sections titled 1) Positions, 2) Publications and 3) Research Support.

 

  1. Positions/Employment, Memberships and Honors - List in chronological order previous positions, concluding with your present position. Include start/end dates, position title, name of organization and department. Also list other experience and professional memberships, and academic/professional honors received. If necessary, senior applicants may list previous employment for the past 15 years and should be selective regarding memberships/honors.
     
  2. Peer-Reviewed Publications - List, in chronological order, selected peer-reviewed publications. Do not include publications submitted or in preparation.
     
  3. Research Support - List elected ongoing or completed (during the last three years) research projects. Give project number, agency, title of project, and dates of award. Then briefly indicate the overall goals of the project and your role (e.g., PI, co-investigator, consultant) in the research project. Do not list award amount or percent effort in projects.

Document 5: Mentor's Letter
(all members of mentoring team; 3-page limit)

Create a document using the following heading: MENTOR’S LETTER

Describe:

  • Your role in supporting the applicant and the project, including accessibility and your personal and professional commitment.
  • Your relationship to the applicant and to the other members of the Mentoring Team.
  • What special skills or perspective can you offer to the applicant?
  • How you intend to support the growth of the applicant’s academic career.
  • Ideas for teaching the values, rules and operating procedures in academic medicine, such as how the merit and promotion system works and helping the applicant advance to the next level.
  • A testimonial of what mentoring support has meant to you while establishing your career.
    You might give specific examples of goals attained, projects completed, promotions, grants or awards earned, obstacles overcome, and anything else you feel is attributable to mentorship you received.
  • What do you value most about mentorship, and what do you find to be most rewarding about it?
  • How will you support the applicant with his/her subsequent grant applications, developing research ideas or writing manuscripts?
  • How will you guide the applicant to reach his/her independent goals?
  • Will you facilitate the applicant in professional activities outside of the institution (regional, state, national organizations)?
  • How will you help the applicant create a network of peers and advisors?