Registration & Housing

Scientific Sessions 2016

Scientific Sessions: Nov. 12–16 | Exhibits: Nov. 13–15
Resuscitation Science Symposium: Nov. 12-14
Cardiovascular Nursing Clinical Symposium: Nov. 14-15

New Orleans, Louisiana

Abstract Submission
Abstract submissions are now closed for 2016.





Member Registration Rates

Membership CategoryEarly Rate
(June 8 - Sept. 6)
Advance Rate
 (Sept. 7 - Oct. 11)
Standard Rate
(Oct. 12 - Nov. 15)
Premium Emeritus Member$50$100$200
EMT/Paramedic Premium Professional Member$165$265$365
EMT/Paramedic Premium Professional Plus Member$165$265$365
Nurse Premium Professional Member$165$265$365
Nurse Premium Professional Plus Member$165$265$365
Technician Member **$165$265$365
Therapist Premium Professional Member$165$265$365
Therapist Premium Professional Plus Member$165$265$365
Student/Trainee Member **$175$250$350
EMT/Paramedic General Professional Member$295$395$495
Nurse General Professional Member$295$395$495
Therapist General Professional Member$295$395$495
Early Career Member$495$595$695
Premium Professional Member$495$595$695
Premium Professional Plus Member$495$595$695
General Professional Member$750$850$950

Proof of Membership will be Verified.
** Verification of Student/Trainee or Technician status is required. Please see "Membership Discounts" below for details.

Member Rate: One Day Scientific Sessions Registration

DayEarly Rate
(June 8 - Sept. 6)
Advance Rate
(Sept. 7 - Oct. 11)
Standard Rate
(Oct. 2 - Nov. 15)
Saturday, November 12$400$500$600
Sunday, November 13$400$500$600
Monday, November 14$400$500$600
Tuesday, November 15$400$500$600
Wednesday. November 16$400$500$600
 

AHA / ASA Professional Members are Difference Makers.

 

Nonmember Registration Rates

Nonmember CategoryEarly Rate
(June 8 - Sept. 6)
Advance Rate
(Sept. 7 - Oct. 11)
Standard Rate
(Oct. 2 - Nov. 15)
Student/Trainee Nonmember **$225$275$375
Technician Nonmember **$765$865$1,065
Nurse Nonmember$765$865$1,065
EMT/Paramedic Nonmember$765$865$1,065
Therapist Nonmember$765$865$1,065
Early Career Nonmember$895$995$1,095
Nonmember$985$1,085$1,285
Guest (Exhibit Only) ***$70$80$180

** = Verification of Student/Trainee or Technician is required. See "Membership Discounts" below for details.

*** = Guest Registration Policy
Guest registration is defined as a spouse or family member of a professional registrant or a guest of an exhibiting company. A guest registrant must not be in the medical field to register as such. Guest registrants are only permitted in the Science & Technology Hall. If you wish to access the full meeting, full registration is required. Upon onsite registration, all guests must present a Government issued photo ID and be accompanied by the conference registrant before receiving a badge onsite.

Nonmember Rates: One Day Scientific Sessions Registration

DayEarly Rate
(June 8 - Sept. 6)
Advance Rate
(Sept. 7 - Oct. 11)
Standard Rate
(Oct. 2 - Nov. 15)
Saturday, November 12$600$700$800
Sunday, November 13$600$700$800
Monday, November 14$600$700$800
Tuesday, November 15$600$700$800
Wednesday, November 16$600$700$800

Registration Information

Scientific Sessions 2016
November 12-16, 2016
Ernest N. Morial Convention Center | New Orleans, La.


Terms and Conditions


Attendee Registration Hours - Hall D
Saturday November 127 a.m. – 5:30 p.m.
Sunday November 137 a.m. – 6 p.m.
Monday November 147 a.m. – 5:30 p.m.
Tuesday November 157:30 a.m. – 5:30 p.m.
Wednesday November 167:30 a.m. – 1 p.m.

Registration Forms

If you are unable to register online, you may fill out and fax the registration forms. A $20 fee will apply.
Send the form to:

Convention Data Services
Scientific Sessions 2016
107 Waterhouse Road
Bourne, MA 02532
Fax: (508) 743-9610
Email: sessions@xpressreg.net

 


Badge Information

  • Badges will NOT be mailed in advance. All registrants must plan accordingly in picking up your badge(s) onsite.
  • Lost Badges: There will be a $20 charge to reissue lost badges onsite — no exceptions.
  • Speaker Registration: Speakers should pick up badges at Speaker Registration located in the main registration area.


For questions regarding registration, please contact:


CDS Registration Customer Service
107 Waterhouse Road
Bourne, MA 02532
1-800-748-3583 (Inside U.S.)
1-508-743-8517 (Outside U.S.)
sessions@xpressreg.net
Exhibitor Registration and Housing
Exhibitors or Marketing Professionals who want to display products or services at Scientific Sessions 2016 can visit our special Exhibitor site to get started.

Group Registration
Group Registration is for Primary Contacts only who wish to register more than 30 people. Visit this XPressReg page to start your Group Registration process.

Media Registration
Visit the AHA Newsroom 2016 Scientific Sessions page to get started.

Online Industry Newsroom
Are you interested in providing materials to media covering Scientific Sessions 2016? Register for our Online Industry Newsroom and get started.


Refunds, Substitution and Name Change Policy
  • Refunds on or before the due date of October 11, 2016 will be provided less a $75 processing fee. No refunds will be given after October 11, 2016.
  • Substitutions are allowed but the registration type will not change. You may only submit substitutions for equal type registrations (i.e. Nurse to Nurse, Member to Member, Nonmember to Nonmember). A $20 fee will apply per substitution.

Cancellation Policy
CDS must receive written notice by October 11, 2016, 12:00 Midnight EST in order to receive a refund less $75 processing fee. Cancellation requests received after October 11, 2016, 12:00 Midnight EST will not be refunded. Ticketed events are non-refundable. No refunds will be issued until 7 – 15 days post event.


When registration opens, you can visit the Registration Resource Center (RRC) to:

  • Update contact information
  • Upgrade registration or add new items/events to your registration
  • Print registration receipt
  • Print registration email confirmation
  • View badge composite
  • Invite a colleague to Scientific Sessions 2016
  • Print visa letter
  • Book housing

Membership Discounts

You must become an AHA/ASA Professional AHA/ASA Professional Member by September 6, 2016 to qualify for Early Registration rates for Scientific Sessions 2016.

You must become an AHA/ASA Professional Member by October 11, 2016  to qualify for Advance Registration rates for Scientific Sessions 2016. Individuals who join AHA or renew an AHA membership after October 11 do not qualify for discounted member registration rates. Nonmember rates will apply.

Requirements for Discounted Rates

  • Student/Trainee—Must be full-time medical, nursing or graduate student, or full-time fellow (postdoctoral/clinical research) or house officer enrolled in a training program. Verification is required. Please read below.
  • Technician (Verification of status is required either by mailing to Convention Data Services in advance or by bringing verification letter onsite)—Must be full-time laboratory technician, research technician or cardiovascular technologist. (Registrations will not be confirmed until this documentation has been presented.) Verification is required. Please read below.
     
  • Before receiving registration materials onsite, member and nonmember Student/Trainee or Technicians must provide proof of status with a current license or certificate, student ID or a letter written on official letterhead and signed by department head, mentor or supervisor. The full nonmember fee will be charged if verification is not provided.

    Verification can be presented on-site or sent to:
    Convention Data Services
    Scientific Sessions 2016
    107 Waterhouse Road
    Bourne, MA 02532
    Fax: 508-743-9607
    Email: Sessions@xpressreg.net

  • Nurse, Paramedic or EMT — Must be Plus, Premium or General Professional Member of the AHA/ASA, and full-time practicing licensed and/or certified nurse, paramedic or EMT. Note: Nonmember nurses, paramedics or EMTs who join at the Early Career level are not eligible for the discounted rates.
     
  • Early Career Member — Category is restricted to investigators, clinicians or health professionals who have completed training within the last five years. Also applies to physicians or scientists in their first five years after faculty appointment. Note: Discounted rates are only available to members in this category.
     
  • Premium Emeritus Member — Category is limited to professional members 65 years or older who have requested and received emeritus status from the association before registering.

AHA Policies Regarding Infants and Children

  • Children over 6 months and under the age of 18 years are not allowed in the Science and Technology Hall.
  • Infants under the age of 6 months are allowed in the Science and Technology Hall during exhibit hours only.
  • Parents of infants must sign a liability waiver onsite that reflects permission has been given for the infant to be carried into the Science and Technology Hall.
  • For reasons of insurance liability and safety, infants must be held at all times.
  • Strollers and infant carriers are not allowed in the Science and Technology Hall.
  • Because of limited seating capacity and the highly technical nature of the program, children are not allowed to attend presentations.
  • For safety reasons, children are not permitted in the Poster Hall.

International Travelers

The American Heart Association welcomes our international attendees to Scientific Sessions 2016.

Consulate and Embassy Information (opens in new window)
Find U.S. consulates and embassies in your country.

Important Visa Information for International Registrants

Visa Information Letter
Begin your visa application process as soon as possible. Consulates in some countries take several months to process applications.

Invitation Letters
Invitation letters will be available only after your registration has been confirmed. You can submit this letter with your visa application to verify the name, dates, location and purpose of Scientific Sessions 2016.

Attendance Verification Documentation
There are two types of verification generated through the registration process:

  • Official Letter of Invitation for Meeting Attendees: This letter will be generated only after your registration has been confirmed. You can submit this letter with your visa application to verify the name, dates, location and purpose of Scientific Sessions 2016. 
  • Registration Confirmation: Once you have registered for the meeting, you will receive an e-mail confirmation that you can refer to during your visa interview.

Visa Delays
If your visa application to attend Scientific Sessions 2016 is pending after 45 days and you feel you are at risk to miss the conference, report your case to the National Academies. Complete the questionnaire (opens in new window) and answer the question "Purpose of Visit" by typing "AHA Scientific Sessions 2015" to help the National Academies identify you as an AHA Scientific Sessions 2016 meeting participant.

Visa Denials
Registration Refunds Due to a Visa Denial: Visa processing may require long lead times. Please plan accordingly! We highly recommend you apply for the U.S. visa three to four months in advance. If your visa has been denied and you would like to be considered for registration refund, please make sure you have either an official denial document from the U.S. consulate or a stamped copy of your application form, showing the date when you applied and the date your visa application has been denied.

Travelers from the 27 countries with visa waivers - New passports issued by the Visa Waiver Program countries on or after Oct. 26, 2006 must be e-Passports that include an integrated computer chip. If your passport does not have this feature, you can still travel without a visa if it is a valid passport issued:
  • Between Oct. 26, 2005 and Oct. 25, 2006, and includes a digital photograph, or
  • Before Oct. 25, 2005, and includes a machine-readable area.

If you were issued a passport on or after Oct. 26, 2006, and it is not an e-Passport, you will need to obtain a visa waiver to attend Scientific Sessions 2016: U.S. Visa Waiver Program (opens in new window)


Helpful Links:

Housing

Hotel



For questions regarding housing, please contact:

onPeak
1-855.992.3353 (Inside U.S.)
1-312.527.7300 (Outside U.S.)
Email: scs@onpeak.com
Hours of Operation: Monday – Friday 9:00 a.m.-7:00 p.m. ET

New Orleans


There's something for everyone in historic New Orleans! Whether you bring your family or just yourself, you can have a great time in the Crescent City.

Visit NOLA's special site for AHA Scientific Session 2016 attendees (link opens in new window) to learn more about food, fun, history, architecture, and more in this uniquely American city. Laissez les bon temps roulez!

Transportation

Air Travel
The American Heart Association has negotiated discounts off the lowest fares to New Orleans on American Airlines. To get these rates, reference the file number A1626SS and call either:
  • AHA Travel Service: (800) 999-9717 or email: AHA@adelmanmail.com
    Hours: Monday – Friday, 8 a.m. – 6 p.m. (CST)
  • American Airlines: 1-800-433-1790
  • Your travel agent

Rental Car
Our new Consolidated Rental Car Facility is now open. To get there, walk to the West Terminal Baggage Claim (Claims 12–14) and proceed outside the building. To your right is a covered walkway leading to the customer service building. Passengers with special needs should contact MVI Field Services at (615) 318-3108  More Information

Airport Taxi
A cab ride costs $33.00 from the airport to the Central Business District (CBD) for one person and $14.00 (per passenger) for three or more passengers. Pick-up is on the lower level, outside the baggage claim area. There may be an additional charge for extra baggage.  More Information

Airport Shuttle
Airport Shuttle is the official ground transportation for the Louis Armstrong New Orleans International Airport. Shuttle service is available to and from downtown New Orleans hotels, French Quarter, and the Convention Center, every day of the year (except from 2 a.m. – 3:30 a.m.), with vans departing approximately every 30 minutes.  More Information

Earnest Morial Convention Center Parking
Ample parking is available at the Convention Center for a daily fee. View a PDF map of available parking.

Fun Ways to See the City